Subject:
Title
Request award of IFB 24-28 for Pavement Marking as needed to Resurface Inc. and request FY25 spending
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
Sept. 13, 2021 - Council approved the award of IFB 22-01 to Midlantic Marking, Inc.
June 6, 2022 - Council approved FY23 spending with Midlantic Marking, Inc.
June 5, 2023 - Council approved FY24 spending with Midlantic Marking, Inc.
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) is seeking Town Council approval to award Invitation for Bid (IFB) 24-28 to Resurface Inc. for recurring pavement marking requirements, and to award an allocation of $200,000.00 for FY25 pavement marking services to be performed on an as needed basis.
As background, IFB 22-01 for recurring on-call pavement marking services expires on June 30, 2024 and this is the re-competed contract to provide these services in FY25.
Bids were received from four (4) vendors and Resurface Inc. was the lowest offeror with a bid amount of $133,856.39. Resurface Inc. has been determined to be a responsive and responsible bidder and has met the requirements of the IFB specifications.
Resurface Inc. will be utilized on an as-needed basis for applying pavement and traffic markings for various Town roadways, parking lots, and pavements to support construction, repair, and safety initiatives.
Next Steps: Award IFB 24-28 for continuation of services in FY25.
Expected Completion Time Frame: FY25
Strategic Plan Initiative: Vienna is an efficiently mobile community
Departmental Recommendation: Recommend approval
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has competitively bid the proposed pavement-marking contract and the Town Council may award the contract to the lowest responsive and responsible bidder in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an award of IFB 24-28 to Resurface Inc. and to allocate $200,000 for FY25 spending, as presented.
Cost and Financing: $200,000
Account Number: 100-104-1041-14140-43307 / CIP Funds (to be determined)
Decision Needed by This date: July 8, 2024
Prior Funding Approval:
June 6, 2022 - $50,000 (Consent Agenda)
June 5, 2023 - $200,000 (Consent Agenda)
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move for approval to award IFB 24-28 to Resurface Inc. and to allocate $200,000 for FY25 spending on an as needed basis.”
Or
Other action deemed necessary by Council.