Subject:
Title
Request approval to ride District Department of Transportation (DDOT) contract for Meadow Lane Park Site Survey and Site Plan Submission with Kimley-Horn
Body
EXPLANATION AND SUMMARY:
The Parks and Recreation Department requests approval to ride a contract with DDOT for providing site-survey services for Meadow Lane Park and preparation of a site plan submission related to replacement of the existing restroom building at Meadow Lane Park with Kimley-Horn and Associates in the amount of $39,500.
The existing restroom building was built approximately 1962-1964. The Parks and Recreation department plans to replace the existing building with a prefabricated restroom building. The fixture count will increase from (1) each for men’s and women’s to (3) each for men’s and women’s and (1) for a family restroom. Domestic water, sanitary sewer and electrical service are expected to be in need of refurbishment to accommodate the proposed use.
Kimley-Horn will obtain services of a sub-consultant to perform site boundary and topographic survey work that will be necessary for the Meadow Lane Park restroom building replacement.
Kimley-Horn will also prepare a site plan and review for the area related to the proposed building replacement. The company will assist in identifying manufacturers of prefabricated buildings. Kimley-Horn will participate in meetings with the Town’s Department of Planning & Zoning and Board of Architectural Review. The company will also assist with the construction phase services.
Adjacent property owners and residents will be notified of the Meadow Lane Park restroom building replacement
Funding
The Finance Department has allocated $200,000 to replace the restroom building at Meadow Lane Park through Capital Improvement Funding, 2020 bond.
Site-Survey Services $10,000
Site Plan Submission $29,500
Kimley-Horn has a contract with DDOT with an extension that expires Dec. 31, 2021. The company is awaiting a DDOT confirmation of a one-month extension through January 2022. Should the extension not be granted by Jan. 24, 2022, this request will be removed from the agenda.
Strategic Plan Initiative: Vienna as a complete community.
Board or Commission of Interest:
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: Subject to the contract extension, the Town may ride the District Department of Transportation contract for the proposed services or solicit bids in the discretion of the Town Council.
Town Manager's Recommendation: I recommend the Town Council approve the spending of $39,500 with Kimley-Horn Associates to provide site-survey for Meadow Lane Park and Preparation of a site plan related to replacing the existing restroom building at Meadow Lane Park, as presented.
Cost and Financing: $39,500
Account Number:
Decision Needed by This date: Jan. 24, 2022
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the spending of $39,500 with Kimley-Horn Associates to provide site-survey services for Meadow Lane Park and preparation of a site plan related to replacing the existing restroom building at Meadow Lane Park."
Or
Other action deemed necessary by Council.