Subject:
Title
Request to award Purchase Order for Engineering Study Services for a Safe Streets and Roads For All (SS4A) Safety Action Plan and Neighborhood Safety Study
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
July 1, 2019 - Council directed the Transportation Safety Commission with the support of Department of Public Works (DPW) resources to initiate a transportation safety study for the area bounded by Courthouse Road, SW, Nutley Street, and Maple Avenue.
March 25, 2025 - DPW discussed the SS4A Study/Action Plan with Town Council at a Work Session.
September 21, 2026 - DPW provided a follow-up discussed of the SS4A study/Action Plan with Town Council at a Work Session.
EXPLANATION AND SUMMARY:
Request:
The Department of Public Works (DPW) requests Town Council approval to award a purchase order to Rinker Design Associates, LLC (RDA), for engineering study services for a Safe Streets and Roads for All (SS4A) Safety Action Plan and Neighborhood Safety Study in the amount of $305,000 using the Town of Vienna on-call engineering services contract for local, state, and federal projects, RFP 23-17.
Background:
In late 2023, the Town was awarded a Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant for developing an action plan. The goal of an action plan is to develop a holistic, well-defined strategy to prevent roadway fatalities, serious injuries, and crashes within the Town of Vienna. Having this action plan provides critical support documentation for funding and implementing the recommendations presented within the study. This study/action plan will focus on the commercial areas and other high risk residential areas within town and recommend safety improvements for all forms of transportation.
One reason DPW applied for these funds was due to the ability (allowed with this grant) to include a safety sub-study within the main study. DPW viewed this as an opportunity to move forward with the transportation (neighborhood) safety study that the Town Council requested in the summer of 2019. This sub-study will focus on the residential roadways within the area bounded by Courthouse Road, SW, Nutley Street, and Maple Avenue, and study how the adjacent commercial developments (existing and proposed) will impact the roadways and how to best mitigate the impacts. As with the main study, this sub-study will review all forms of transportation within this area.
Based on the Town Council’s concerns discussed at the March 25, 2025, work session DPW coordinated with FHWA regarding the study being on hold and has requested an extension due to the hold. DPW has received the executed agreement with extension.
The federal administration did not make major changes to the SS4A program and so there should be confidence in funding reimbursements when the study begins. Many SS4A studies nationwide are active and are being reimbursed.
Funding Details:
• FHWA (80%) - $250,000 Max
• Town (20%) - $62,500 Max
Next Steps: If approved, DPW will begin the data collection for the study.
Expected Completion Time Frame: The study duration is 10-12 months.
Strategic Plan Initiative: Efficiently Mobile Community
Departmental Recommendation: Recommend Approval.
Finance Recommendation: Recommend Approval.
Purchasing Recommendation: Recommend Approval.
Town Attorney Recommendation: The Town has an engineering services contract for the proposed engineering study services. The Town Council may authorize the expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the award of a purchase order to RDA, LLC for the Safe Streets and Roads For All (SS4A) Safety Action Plan and Neighborhood Safety Study, as presented.
Cost and Financing: $305,000
Project Account: 424SS4A-23-DESIGN -CONSULT -
GL Account: 300-000-0000-39440-48801
Prior Funding Approval: N/A
Decision Needed by This Date: Nov. 9, 2026
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move to approve the award of a purchase order to RDA, LLC in the amount of $305,000 for the Safe Streets and Roads For All (SS4A) Safety Action Plan and Neighborhood Safety Study as described in this report.”