Subject:
Title
Request to award Purchase Orders for Construction and Construction CEI/Management Services for the Kingsley Road, SW, Sidewalk Project.
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
2012 - Town Council approved a design contract for new sidewalk along Kingsley Road, SW
May 2, 2022 - Council approved a design contract.
October 22, 2022 - Town Council approved a design contract supplement.
October 27, 2025 - Town Council adopted the 2026 Capital Improvement Plan that included this project in FY26.
EXPLANATION AND SUMMARY:
Request:
The Department of Public Works (DPW) requests Town Council approval to award a Purchase Order to Imperio Construction, LLC, for the construction of sidewalk and drainage improvements in the amount of $529,800.10, plus a 25% contingency reserve, for a total authorization of $662,250.10. Imperio Construction, LLC, had the lowest bid for IFB 26-01.
AND
The Department of Public Works (DPW) requests Town Council approval to award a Purchase Order to Whitman, Requardt, & Associates (WRA), LLP, for construction engineering, inspections, and management of the Kingsley Road, SW, sidewalk and drainage improvements in the amount of $183,678.77, plus a 25% contingency reserve, for a total authorization of $229,597.77 using the Town of Vienna on-call engineering services contract for local, state and federal projects, RFP 23-17.
Background:
This project will provide drainage improvement and add sidewalk from 124 to 106 Kingsley Road, SW.
This project is fully funded (design and construction) by VDOT - CMAQ/Urban and NVTA 30 funds.
In 2012 Town Council authorized a design contract for new sidewalk along Kingsley Road, SW. This project is an element of the “Walk to Vienna Metro Initiative” which closes missing links in the Town’s pedestrian and bicycle network and helps residents to walk or bicycle to the Vienna Metro Station. The design was initiated in 2012, but due to a funding shortage, the project was placed on hold.
In 2022 the Town acquired VDOT funds to update the design to current design standards, finalize the design plans, and construction the new sidewalk and drainage improvements.
Next Steps: If approved, DPW will provide the Imperio with award of contract and coordinate a notice to proceed (NTP) date.
Expected Completion Time Frame: The anticipated construction duration is approximately 8 months.
Strategic Plan Initiative: Efficiently Mobile Community
Departmental Recommendation: Recommend Approval.
Finance Recommendation: Recommend Approval.
Purchasing Recommendation: Recommend Approval.
Town Attorney Recommendation: The Town has competitively bid the proposed construction contract, and the Town Council may award the contract to the lowest responsive and responsible bidder in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the award of a purchase order to Imperio Construction, LLC, for the construction of the Kingsley Road, SW, sidewalk improvements project, as presented.
Cost and Financing: $662,250.10 and $229,597.77
Project Account: 422KGSW033
GL Account: 300-000-0000-39445-48803
Prior Funding Approval: $128,906 (May 2, 2022) and $68,897.51 (Oct. 22, 2022)
Decision Needed by This Date: 10/05/2026
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move to approve the award of a purchase order to Imperio Construction, LLC, in the amount of $529,800.10 for the construction of the Kingsley Road, SW, sidewalk improvements project, plus a 25% contingency reserve, for a total authorization of $662.250.10 as described in this report.”
AND
“I move to approve the award of a purchase order to WRA, LLC, in the amount of $183,678.77 for the Construction CEI/management services of Kingsley Road, SW, Sidewalk Improvements project, plus a 25% contingency reserve, for a total authorization of $229,597.77 as described in this report.”
Or
Other action deemed necessary by Council.