Subject:
Title
9:30 PM - 10:00 PM Request approval to increase FY26 spending with Brightview Landscape Services, Inc., for horticulture services.
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE: None
EXPLANATION AND SUMMARY:
The Department of Parks and Recreation requests approval to increase the current purchase order #20260181 with Brightview Landscape Services, Inc., from $39,466.25 to $107,217.80 for mowing and horticulture services. The current FY26 purchase order is insufficient to cover services throughout the remainder of the fiscal year.
The Town originally maintained two contracts for mowing and horticulture services. One contractor did not deliver services at the expected level. The staff recommends completing the fiscal year with Brightview Landscape Services, Inc., the contractor that has consistently fulfilled its obligations, instead of continuing with two vendors.
Sufficient funds exist on account 100-107-1071-17120-43308 (Contracts/Services) to cover this increase; no additional appropriation is required.
Departmental Recommendation: Recommend approval of increase to PO #20260181 for Brightview Landscape Services, Inc. in the amount of $67,751.55 as per the terms and conditions of the existing contract.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed expenditure of funds in its discretion. The Town Attorney suggests perhaps rebidding the landscaping contracts in order to have more than one responsive and responsible contractor on call.
Town Manager's Recommendation: I recommend the Town Council modify the Town’s contract with Brightview Landscape Services, Inc., as presented.
Cost and Financing: $67,751.55
Account Number: 100-107-1071-17120-43308
Prior Funding Approval: Annual General Budget (FY 2026)
Decision Needed by This date: Oct. 27, 2025
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move to modify the Town’s contract with Brightview Landscape Services, Inc., and to approve an additional $67,751.55 in expenditures for FY26 for mowing and horticulture services from accounts listed above.”
Or
Other action deemed necessary by Council.