Subject:
Title
Request to Award IFB 24-12 to Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary) for On-Call Roadway Maintenance and request for FY25 spending
Body
Date(s) of Prior Council Consideration of this Issue:
July 1, 2019 - Council awarded IFB 20-03, On Call Roadway Maintenance, to Arthur
Construction Company, Inc. (ACCI).
July 11, 2022 - Council approved FY23 spending with Arthur Construction utilizing IFB
20-03
July 10, 2023 - Council approved FY24 spending with Arthur Construction utilizing IFB
20-03
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) is seeking Town Council approval to award Invitation for Bid (IFB) 24-12 Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary) for On-Call Roadway Maintenance, and to authorize cumulative fiscal year 2025 spending on this contract in the amount of $1,500,000.00 on an as needed basis.
As background, IFB 20-03 for recurring On-Call Roadway Maintenance services expires on June 30, 2024, and this is the re-competed contract to provide these services in FY25.
Bids were received from five (5) vendors, and Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary) were the lowest offerors with bid amounts of $6,227,725.00 and $6,532,795.00 respectively. Both Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary) have been determined to be responsive and responsible bidders and have met the specifications of the IFB.
Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary) will be utilized for construction, removal or maintenance of a variety of items within the Town, including but not limited to curb and gutter, sidewalk, trails, storm and sanitary sewers, water lines, paving, pavement milling, silt removal, retaining walls, under drains, seeding, sodding, storm drainage channels, and other related miscellaneous items, on an as needed basis.
Next Steps: Award IFB 24-12 for continuation of services in FY25.
Expected Completion Time Frame: FY25
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has competitively bid the proposed on call roadway maintenance contract and the Town Council may award the contract to the lowest responsive and responsible bidder(s) in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an award of IFB 24-12 for On Call Roadway Maintenance to Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary), and authorize cumulative fiscal year 2025 spending, as presented.
Cost and Financing: $1,500,000
Account Number: 100-104-1041-14130-47402
500-501-0000-50111-43802
550-551-0000-55111-47403
CIP Funds (to be determined)
Decision Needed by This date: July 8, 2024
Prior Funding Approval:
July 11, 2022 - $600,000 (Consent Agenda)
July 10, 2023 - $1,500,000 (Consent Agenda)
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move for approval to award IFB 24-12 for On Call Roadway Maintenance to Sagres Construction Corporation (Primary) and A&M Concrete Corporation (Secondary), and to authorize cumulative fiscal year 2025 spending on this contract in the amount of $1,500,000.00 on an as needed basis.”
Or
Other action deemed necessary by Council.