Subject:
Title
Town Council decision to proceed into the full design stage of the Church Street and East Street, NE, roundabout project
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
9/16/2019 - Council approved the VDOT revenue sharing funding application for the Church Street and East Street, NE, roundabout
10/23/23 - Council approval of the 2024 Capital Improvement Plan that included this project
5/6/2024 - Council approved the DPW to award a design contract to Rummel, Klepper & Kahl, LLP (RKK) in the amount of $379,129.00 for the Church Street and East Street, NE, roundabout project.
6/9/2024 - A work session presentation was provided to Council that included an overview of roundabouts, a presentation of the concept design, next steps, and discussion.
EXPLANATION AND SUMMARY:
The traffic analysis and conceptual design have been completed, and the Department of Public Works (DPW) is seeking a Town Council decision on whether to proceed into the full design stage of the Church Street and East Street, NE, roundabout project.
A work session for this project was held on June 9, 2024, and Town Councilmembers requested to vote on this decision at a regular Town Council meeting.
Background:
This intersection was initially considered for a roundabout in 2015 and was ultimately included in the adopted 2024 Capital Improvement Plan with the intent to more efficiently and safely manage pedestrian and vehicular traffic through this intersection. An all-way stop was implemented at this intersection in the spring of 2024, and on May 6, 2024, the Town Council approved the design contract that includes a traffic analysis, study of the intersection, conceptual design, and final design with full construction plans of the selected alternative.
Fifty percent of the project is funded by the VDOT Revenue Sharing program and the remaining 50% is approved for Northern Virginia Transportation Authority (NVTA) local funding. If Council approves DPW to proceed with the project, additional funding for construction will be obtained through an updated funding application once the construction cost estimate is completed as a part of the design services.
To date, $100,032 of the $379,129 design contract has been expended on the traffic analysis, study, and conceptual design.
Next Steps: Approve or disapprove the continuation of the design contract for the full engineering design of the Church Street and East Street, NE, roundabout project.
Expected Completion Time Frame: If approved, the full engineering design is scheduled to be completed by October 2026, and a Town Council approval request to proceed with a construction contract will be required.
Strategic Plan Initiative: Efficiently Mobile Community
Departmental Recommendation: Recommend approval.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve or reject the proposed design funding for the proposed roundabout project in its discretion.
Town Manager's Recommendation: I recommend the Town Council continue with the design contract for the Church Street and East Street, NE Roundabout project, as presented.
Cost and Financing: NA
Project Account:424CHES004-DESIGN-ENGINEER (Church Street and East Street, NE)
GL Account: 300-000-0000-39440-48801
Prior Funding Approval: $380,000.00
Decision Needed by This date: Aug. 25, 2025
PROPOSED/SUGGESTED MOTION
Recommended Actions
“I move to continue with the design contract for the Church Street and East Street, NE Roundabout project”
Or
“I move to terminate the Church Street and East Street, NE, roundabout design contract and cancel the project”
Or
Other action deemed necessary by Council.