Subject:
Title
8:45 p.m. - 9:00 p.m. Approval request to award Construction of Robinson Trust Sidewalk Projects on the west side of Saint Andrews Drive, NE, from Westbriar Drive to Maple Avenue and on the west side of Saint Bernard Drive, NE, from Westbriar Drive to Maple Avenue.
Body
Date(s) of Prior Council Consideration of this Issue:
On Aug. 28, 2023, Council authorized the Department of Public works (DPW) to initiate engineering reports for sidewalk projects on Saint Andrews Drive, NE, and Saint Bernard Drive, NE.
On Feb. 26, 2024, Council authorized DPW to initiate final design for sidewalk projects on Saint Andrews Drive, NE, and Saint Bernard Drive, NE.
EXPLANATION AND SUMMARY:
Request:
DPW requests that the Council authorize spending $264,368.26 with Sagres Construction Corporation for the construction of Robinson Trust Sidewalk Projects on the west side of Saint Andrews Drive, NE, (even numbered addresses) from Westbriar Drive to Maple Avenue and on the west side of Saint Bernard Drive, NE, (even numbered addresses) from Westbriar Drive to Maple Avenue.
Discussion:
The Saint Andrews Drive, NE, project includes 750 linear feet of concrete sidewalk, 80 square yards of concrete driveway entrance, 140 square feet of ADA-compliant curb ramps, 39 tons of asphalt paving, and miscellaneous and related items.
The Saint Bernard Drive, NE, project includes 650 linear feet of concrete sidewalk, 98 square yards of concrete driveway entrance, 30 square feet of ADA-compliant curb ramps, 37 tons of asphalt paving, and miscellaneous and related items.
DPW requests authorization to utilize the On Call Roadway Maintenance Contract Number IFB 24-12 in the amount of $264,368.26 for the construction of the Saint Andrews Drive, NE, and Saint Bernard Drive, NE, projects. This amount includes a 15% amount for increased quantities and contingencies.
Community Engagement:
DPW hosted a public meeting for these projects on Feb. 7, 2024, where a detailed presentation of the preliminary design was provided.
Property owners and residents along the projects were notified of this Council meeting via a letter dated June 24, 2024.
Background:
Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks over a five-year period, in areas where they aren’t already planned or likely to be funded through grants or new construction.
Sidewalks are included in the Town Council’s strategic plan initiative for a safe and efficiently mobile community, included in the Pedestrian Master Plan vision for an integrated network of pedestrian routes, and included in the Comprehensive Plan for Transportation that advocates connecting and expanding the existing sidewalk network.
DPW believes that these projects are important to make Vienna a more walkable community and are important to expanding the sidewalk network that will link projects together and provide safe accessible routes. Additionally, these sidewalk projects will include ADA-accessible ramps and new crosswalks. The new sidewalks with these safety amenities will allow more citizens including those with mobility issues, those with strollers, and those who do not feel safe walking in the street, to safely enjoy getting around town and reaching destinations.
NEXT STEPS:
If Council approves the recommendation, DPW will issue a purchase order to Sagres Construction Corporation to initiate the construction of the Saint Andrews Drive, NE, and Saint Bernard Drive, NE, projects.
ANTICIPATED COMPLETION TIMEFRAME:
The projects are expected to start construction this summer and be completed by late October of 2024.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has a competitively bid contract for the proposed construction services and the Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve spending with Agres Construction Corporation for construction of sidewalk improvement projects on Saint Andrews Drive, NE, and Saint Bernard Drive, NE, as presented.
Cost and Financing: $264,368.26
Account Number: 424RTSP043-CONSTRUCT-Sidewalks (Saint Andrews Drive, NE)
300-000-0000-38445-48803
424RTSP044-CONSTRUCT-Sidewalks (Saint Bernard Drive, NE)
300-000-0000-38445-48803
Decision Needed by This date: July 8, 2024
Prior Funding Approval:
FY24 (8/28/2023)
- Saint Andrews Drive, NE - $33,050 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
- Saint Bernard Drive, NE - $29,100 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
FY24 (2/26/2024)
- Saint Andrews Drive, NE - $31,000 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
- Saint Bernard Drive NE - $27,500 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
PROPOSED/SUGGESTED MOTION
Recommended Action
" I move to approve the spending of $264,368.26 with Sagres Construction Corporation for construction of sidewalk improvement projects on Saint Andrews Drive, NE, and Saint Bernard Drive, NE, as described in the report.”
Or
Other action deemed necessary by Council.