Subject:
Title
10:00 p.m. - 10:30 p.m. - Request approval for spending $237,029.95 with US Concrete and Paving, Inc. for construction of a Robinson Trust Sidewalk Project at Frederick Street, SW, from Meadow Lane to Tapawingo Road.
Body
Date(s) of Prior Council Consideration of this Issue:
On Aug. 28, 2023, Council approved spending $78,450 with Urban, Ltd. to prepare the final Robinson Trust sidewalk design project for the east side (odd numbered addresses) of Frederick Street, SW, from Meadow Lane to Tapawingo Road.
EXPLANATION AND SUMMARY:
Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks over a five-year period in areas where they are not already planned or likely to be funded through grants or new construction.
Sidewalks are included in the Town Council’s strategic plan initiative for a safe and efficiently mobile community, included in the Pedestrian Master Plan vision for an integrated network of pedestrian routes, and included in the Comprehensive Plan for Transportation that advocates connecting and expanding the existing sidewalk network.
Department of Public Works (DPW) believes that these projects are important to make Vienna a more walkable community and are important to expanding the sidewalk network that will link projects together and provide safe accessible routes. Additionally, these sidewalk projects will include ADA-accessible ramps and new crosswalks. The new sidewalks with these safety amenities will allow more residents including those with mobility issues, those with strollers, and those who do not feel safe walking in the street to safely enjoy getting around town and reaching destinations.
DPW requests that the Council authorize spending $237,029.95 with US Concrete and Paving, Inc. for the construction of this Robinson Trust Sidewalk project on the east side (odd numbered addresses) of Frederick Street, SW, from Meadow Lane to Tapawingo Road.
The Frederick Street project includes 1,000 feet of concrete sidewalk, 172 square yards of concrete driveway entrance, 50 square feet of Americans with Disabilities Act (ADA) compliant curb ramps, 60 tons of asphalt paving, and miscellaneous and related items.
The Department of Public Works requests authorization to utilize the On-Call Small Task Concrete Maintenance Contract Number IFB 23-33 in the amount of $237,029.95 for the construction. This amount includes a 15% amount for increased quantities and contingencies. Funding for this construction is from the Robinson Trust and funding of $237,029.95 has been established in account number 300-000-0000-38445-48803.
Community Engagement:
DPW hosted a public meeting for the project on Feb. 7, 2024, where a detailed presentation of the preliminary design was provided.
Property owners and residents along the project were notified of this Council meeting via a letter dated May 20, 2024.
Next Steps:
If Council approves the recommendation, DPW will issue a purchase order to US Concrete and Paving, Inc. to initiate the Construction.
Expected Completion Time Frame:
The project is expected to start construction in late June/early July 2024, and to be completed by early fall of 2024. Residents will be notified prior to construction activities.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed sidewalk construction project in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the spending of $237,029.95 with US Concrete and Paving, Inc., as presented.
Cost and Financing: $237,029.95
Account Number: 424RTSP047-CONSTRUCT-SIDEWALKS (Frederick St., Meadow to
Tapawingo Rd) 300-000-0000-38445-48803
Decision Needed by This date: June 3, 2024
Prior Funding Approval:
FY24 (Aug. 28, 2023)
- Frederick Street SW (Meadow to Tapawingo) - $78,450 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
PROPOSED/SUGGESTED MOTION
Recommended Action
" I move to approve the spending of $237,029.95 with US Concrete and Paving, Inc for construction of sidewalk improvements for the Frederick St SW (Meadow Ln to Tapawingo Rd) project as described in the report.”
Or
Other action deemed necessary by Council.