Subject:
Title
Request approval to award construction of the ARPA funded Glyndon Street, NE, Drainage Project from Ayr Hill to Jean Place.
Body
Date(s) of Prior Council Consideration of this Issue:
- 2016 Town Council approved the drainage study contract award to Urban Ltd.
- Oct. 16, 2017, Town Council approved the design contract award to Urban Ltd.
- ARPA discussions and work sessions in 2023-2024, allocating funding for this project
- Sept. 23, 2024, Town Council approved a boundary line adjustment for the right of way and Glyndon Park
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) requests that the Council authorize spending $1,304,873 for the construction of the ARPA funded Glyndon Street, NE, drainage project utilizing the On-Call Roadway Maintenance Contract (IFB 24-12) with Sagres Construction Corporation, plus a 20% contingency, for a total authorization of $1,565,848.
The 300 block of Glyndon Street, NE, is an existing "shoulder and ditch" roadway with minimal drainage infrastructure. In heavy rains, stormwater flows across the street and floods private property on the west side. The Town has provided sandbags in heavy rain events to help divert water from entering homes and this project will mitigate the risk of flooding and property damage.
A drainage study was completed in 2016, and it concluded that an upgrade to the roadway with curb, storm drains, and stormwater management would be most effective. This project includes 1,964 feet of concrete curb and gutter with 20 new storm drain structures, 1,200 feet of storm pipe, and a rain garden to serve as a stormwater management facility to help alleviate the flooding issues.
Sidewalks will be installed on both sides of the street to create pedestrian links to the park from the existing sidewalk north of the park along Glyndon and to connect the proposed sidewalk along Glyndon from Maple to Ayr Hill. The project includes approximately 1,400 feet of concrete sidewalk, 8 ADA- (Americans with Disabilities Act) compliant curb ramps, seven concrete driveway entrances, 486 tons of asphalt paving, and miscellaneous and related items.
Improvements to the Glyndon Park parking lots in the PR zoning designation are not included in this construction contract and are being planned as a future project which will require a site plan modification.
Community Engagement:
- Citizen Meeting 10/06/2016 - Drainage Study
- Citizen Meeting 04/18/2017 - Drainage Study
- Citizen Meeting 05/01/2018 - 30% Engineer Plan
- Citizen Meeting 10/16/2018 - 60% Engineer Plans
- Citizen Meeting 04/23/2024 - Final Engineer Plans
- The Town website, media outlets, and Glyndon Park stakeholders will be updated before construction begins in early 2025. Residents along Glyndon Street, NE, will be provided with adequate notice before construction begins.
Next Steps:
If approved by Council, DPW will issue a purchase order to Sagres Construction Corporation to initiate the construction.
Expected Completion Time Frame:
The project will start in early 2025 and expected completion is late 2025 to early 2026.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval which will help in meeting the ARPA spending goal.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has a construction services contract it may utilize for the construction of the proposed drainage project. The Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the spending with Sagres Construction Corporation for the construction of the Glyndon Street, NE, drainage project from Ayr Hill to Jean Place, as presented.
Cost and Financing: $1,304,873
Account Number: 130-551-9506-55911-48803
Project Number: ARPA4-GLCB-CONSTRUCT
Decision Needed by This date: Oct. 28, 2024
Prior Funding Approval:
FY 2018 - $91,500
FY 2023 - $63,400
Recommended Action
" I move to approve the spending of $1,565,848 with Sagres Construction Corporation for the construction of the Glyndon Street, NE, drainage project from Ayr Hill to Jean Place as described in this report”.
Or
Other action deemed necessary by Council.