Subject:
Title
Approval request for spending $209,000.00 with A&M Concrete Corporation for construction of a Robinson Trust Sidewalk Project on Frederick Street, SW, from Tapawingo to Kingsley roads.
Body
Date(s) of Prior Council Consideration of this Issue:
On Aug. 28, 2023, Council authorized the Department of Public Works (DPW) to initiate engineering studies for five sidewalk projects, including Frederick Street, SW.
On Feb. 26, 2024, Council approved DPW to award the final design contract for sidewalk along Frederick Street, SW, from Tapawingo Road to Kingsley Road on the west side of the street (even numbered addresses) based on the results of the engineering study.
EXPLANATION AND SUMMARY:
Request:
The Department of Public Works (DPW) requests that the Vienna Town Council authorize spending $209,000.00 with A&M Concrete Corporation for construction of a Robinson Trust Sidewalk Project on the west side of Frederick Street, SW, (even numbered addresses) from Tapawingo Road to Kingsley Road.
Discussion:
The Frederick Street project includes 1,000 feet of concrete sidewalk, 234 square yards of concrete driveway entrance, 39 tons of asphalt paving, and miscellaneous and related items.
DPW requests authorization to utilize the On-Call Roadway Maintenance Contract Number IFB 24-12 in an amount not to exceed $209,000. This amount includes 15% contingency for increased quantities and unforeseen conditions.
Community Engagement:
On Aug. 14, 2023, property owners and residents were notified that the engineering study award was being presented to Town Council on Aug. 28, 2023.
On Feb. 7, 2024, DPW hosted a public meeting where a presentation of the engineering report was provided.
On Feb. 12, 2024, property owners and residents were notified that the design contract award was being presented to Town Council on Feb. 26, 2024.
Property owners and residents along the project were notified of this Council meeting via a letter dated August 26, 2024.
Background:
Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks, over a five-year period, in areas where they aren’t already planned or likely to be funded through grants or new construction.
Sidewalks are included in the Town Council’s strategic plan initiative for a safe and efficiently mobile community, included in the Pedestrian Master Plan vision for an integrated network of pedestrian routes, and included in the Comprehensive Plan for Transportation that advocates connecting and expanding the existing sidewalk network.
DPW believes that these projects are important to make Vienna a more walkable community and are important to expanding the sidewalk network that will link projects together and provide safe accessible routes. Additionally, these sidewalk projects will include ADA-accessible ramps and new crosswalks. The new sidewalks with these safety amenities will allow more citizens, including those with mobility issues, those with strollers, and those who do not feel safe walking in the street, to safely enjoy getting around town and reaching destinations.
Next Steps:
If Council approves the recommendation, DPW will issue a purchase order to A&M Concrete Corporation to initiate the construction.
Expected Completion Time Frame:
The project is expected to start construction in September 2024, and to be completed by early November 2024.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has an on-call construction contract with A&M Concrete Corporation for construction of sidewalks and the Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve with A&M Concrete Corporation for construction of sidewalk improvements for the Frederick Street, SW, project as presented.
Cost and Financing: $209,000.00
Account Number: 424RTSP046-DESIGN-ENGINEER (Frederick Street, SW, from Tapawingo to Kingsley Road) 300-000-0000-38445-48803
Decision Needed by This date: Sept. 9, 2024
Prior Funding Approval:
FY24 (8/28/2023)
- Frederick Street SW - $45,050 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund
FY24 (2/26/2024)
- Federick St, SW - $36,750 using 300-000-0000-38445-48801 (Engineering Design), Maud Robinson Sidewalk Trust fund.
PROPOSED/SUGGESTED MOTION
Recommended Action
" I move to approve the spending of $209,000.00 with A&M Concrete Corporation for construction of sidewalk improvements for the Frederick Street, SW, project as described in the report.”
Or
Other action deemed necessary by Council.