Subject:
Title
FY 2025 funding of contracts issued by other jurisdictions.
Body
Date(s) of Prior Council Consideration of this Issue:
On June 05, 2023, Council approved the contracts issued by other jurisdictions in the amount of $2,415,000.
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) uses numerous contracts competitively bid and issued by other jurisdictions as prescribed by Virginia law, referred to as “rideable contracts” - the Town is riding another jurisdiction’s contract. At the end of the term, should any contract not be renewed, another municipal contract will be utilized, or work will be put out for bid. Any necessary approvals will be brought to Council for authorization.
Authorization to expend FY 2025 funds with the eight (8) vendors listed in the attached table is requested and contingent on Council approval of the 2024-25 budget.
Next Steps: Approve continuation of services utilizing contracts issued by other jurisdictions starting July 01, 2024.
Expected Completion Time Frame: FY25
Strategic Plan Initiative: Vienna is a fiscally responsible, efficiently mobile, and an environmentally sustainable community.
Departmental Recommendation: Recommend approval to utilize existing municipal contracts, accept renewals, and approve funding.
Finance Recommendation: Recommend approval
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: Under the Virginia Public Procurement Act, the Town may ride contracts that have been competitively bid by other qualifying jurisdictions and entities. The Town Council may award the proposed contracts in its discretion or direct staff to solicit bids.
Town Manager's Recommendation: I recommend the Town Council continue utilizing municipal contracts, as presented.
Cost and Financing: $2,170,000
Account Number: See attached table for contract and account numbers
Decision Needed by This date: June 03, 2024
Prior Funding Approval: FY23 (06/05/2023) - $2,415,000.00
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to continue utilizing municipal contracts as listed on the attached table and approve the corresponding $2,170,000 expenditure for FY 2025 from multiple department accounts also listed on the attached table."
Or
Other action deemed necessary by Council.