Subject:
Title
8:20 p.m. - Request approval to award the Transportation Alternatives Program (TA)-funded Capital Bikeshare Station Installation Contract.
Body
Date(s) of Prior Council Consideration of this Issue:
- Nov 19, 2018 - Council Meeting: Presentation on The Vienna-Fairfax-GMU Bikeshare Feasibility Study (a study implemented by the City of Fairfax).
- Sept 16, 2019 - Council Meeting: Request and approval of VDOT TA grant application for design and installation funding for Bikeshare Stations in Vienna.
- May 16, 2024 - Board of Architectural Review (BAR): Three of the five proposed stations required BAR review and approval. The BAR approved during its May 16 meeting.
- June 16, 2025 - Town Council Work Session presentation.
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) requests that the Council authorize the award of a purchase order for the installation of four VDOT TA-funded Capital Bikeshare stations, with an option to add a fifth station, in an amount not to exceed $231,000 to Lyft Bikes and Scooters, LLC (the manufacturer of Capital Bikeshare stations and bikes). DPW will utilize the City of Alexandria’s cooperative procurement contract with Lyft Bikes and Scooters, LLC (Town of Vienna rideable contract).
Project Details:
Four Capital Bikeshare stations will be located within the Town along with an initial 25 bikes (21 classic, 4 electric). The four station locations include:
1. Ayr Hill Avenue, adjacent to the W&OD Trail
2. Vienna Community Center
3. Between the W&OD Trail and Navy Federal Credit Union
4. 444 Maple Ave - Along Maple Ave frontage
Option for an additional docking station with an initial 7 bikes (5 classic, 2 electric):
5. TBD Alternate Site (previously proposed to be at public parking site near Town Hall)
Locations are based on the recommendations from the Vienna-Fairfax-GMU Bikeshare Feasibility Study. Staff finalized the locations based on Town needs, conditions, and right-of-way.
Background:
In 2018 the City of Fairfax completed a feasibility study for adding bikeshare stations to the City of Fairfax, Geore Mason University, and the Town of Vienna. The findings of the study were presented to Town Council in November of 2018, and the Town proceeded with a grant application. VDOT TA funds to design and purchase the bike stations were granted to the Town, and in September 2026, the Town Council authorized DPW to proceed with the design.
VDOT recently approved the final plans and contract documents along with providing final TA funds authorization for the Town of Vienna to purchase/install the stations and bikes. Operation and maintenance of the bikes and stations will be funded and managed by the Fairfax County Department of Transportation.
Next Steps:
If approved by Council, DPW will issue a purchase order to Lyft Bikes and Scooters, LLC, to purchase and install bikeshare stations and bikes.
Expected Completion Time Frame:
The stations and bikes are expected to take approximately six months to manufacture and deliver.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed Bikeshare project and authorize the expenditure of funds utilizing the City of Alexandria’s contract (a competitively bid cooperative procurement contract) in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an a purchase order to Lyft Bikes and Scooters, LLC, as presented.
Cost and Financing: $231,000
Account Number: 300-000-0000-39420-48803
Project Number: 423BKSH005-CONSTRUCT -Facilities-
Decision Needed by This date: July 7, 2025
Prior Funding Approval:
N/A - the design effort did not meet the cost threshold for Council approval.
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an authorization in an amount not to exceed $231,000 and a purchase order to Lyft Bikes and Scooters, LLC for the purchase and installation of Capital Bikeshare stations as described in this report”.
Or
Other action deemed necessary by Council.