Subject:
Title
Request approval to increase FY27 spending with Brightview Landscape Services, Inc., for maintenance of landscape beds and hardscaped areas within Town rights-of-way and parks.
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE: N/A
EXPLANATION AND SUMMARY:
The Department of Parks and Recreation requests approval to increase the current purchase order #20270041 with Brightview Landscape Services, Inc., from $4,806.37 to $125,425.82 for scheduled maintenance of landscape beds and hardscaped areas within Town rights-of-way and parks.
These services augment the ongoing responsibilities of the parks maintenance team and help ensure that landscaped and public-use areas throughout the town are maintained to a high standard. Maintenance services include removing debris, weeding, establishing edges, deadheading flowering stems, removing root suckers on trees, and pruning shrubs in all landscape beds. The contractor also removes all debris, leaves, and weeds from the site during each maintenance event. This includes, but is not limited to, seating areas, picnic table areas, picnic shelter areas, parking lots, bike storage areas, pathways (paved or unpaved), sidewalks, curbs, gutters, stairs, retaining walls, ramps, areas around public buildings and facilities, and other hardscaped areas. Specific locations and scheduling are included in the IFB and Landscape Maintenance Locations, Attachments #6 and #7.
The current FY27 purchase order is insufficient to cover services throughout the remainder of the fiscal year. Sufficient funds exist in account 100-107-1071-17120-43308 (Contracts/Services) to cover this increase; no additional appropriation is required.
Next Steps: The purchase order for Brightview Landscape Services, Inc., will be increased to fund the contracted services for the remainder of the fiscal year.
Expected Completion Time Frame: June 30, 2027
Strategic Plan Initiative: Vienna is an environmentally sustainable community
Departmental Recommendation: Recommend approval of increase to PO #20270041 for Brightview Landscape Services, Inc., in the amount of $120,619.45 as per the terms and conditions of the existing contract.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has a landscaping services contract with Brightview Landscape Services, Inc., that is subject to renewal. The Town Council may approve the proposed expenditure of funds, or direct staff to solicit bids for the work described in the discretion of the Town Council.
Town Manager's Recommendation: I recommend the Town Council modify the Town’s contract with Brightview Landscape Services, Inc. and expenditures for FY27 for maintenance of landscape bed and hardscaped areas within Town rights-of-way and parks, as presented.
Cost and Financing: $120,619.45
Account Number: 100-107-1071-17120-43308
Prior Funding Approval: Annual General Budget FY 2027
Decision Needed by This date: July 6, 2026
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move to modify the Town’s contract with Brightview Landscape Services, Inc., and to approve an additional $120,619.45 in expenditures for FY27 for maintenance of landscape beds and hardscaped areas within Town rights-of-way and parks from accounts listed above.”
Or
Other action deemed necessary by Council.