Subject:
Title
Approval Request to Award Water System Valuation and Condition Assessment
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
N/A
EXPLANATION AND SUMMARY:
The Department of Finance and the Department of Public Works (DPW) is seeking Town Council approval to award a professional services and valuation contract to Raftelis Financial Consultants, Inc., in the amount of $141,000 for the water system valuation and condition assessment.
This contract was competed through a competitive Request for Proposal (RFP 25-10) process, conducted in accordance with the requirements of the Virginia Public Procurement Act (VPPA) of the Code of Virginia. The RFP process was carried out in a transparent, fair, and competitive manner, ensuring full compliance with all applicable laws, regulations, and standards set forth under the VPPA.
The purpose of this project is to provide a condition assessment, recommendations for capital improvements, and establish a valuation of the Town’s water system. The condition assessment of the water system infrastructure is being completed to provide Finance and DPW with information to inform the operations, maintenance, and capital investments for the system. The valuation is being completed to provide the Town Council with credible and independent findings to ascertain what the Town’s water system value is. The valuation will include the existing water system facilities, infrastructure, real estate, support vehicles, equipment, buildings, billing infrastructure, personnel training, and certifications.
The water system valuation and condition assessment project is funded by water and sewer fees, and will be charged out of the Water and Sewer Fund.
Approval is recommended to be made in the amount of $141,000 to Raftelis Financial Consultants, Inc.
Next Steps: If approved, award the contract and begin the water system valuation and condition assessment.
Expected Completion Time Frame: Estimated completion for the valuation and condition assessment is 4 to 5 weeks.
Strategic Plan Initiative: Fiscally Responsible, Environmentally Sustainable
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has solicited Requests for Proposals and complied with the Virginia Public Procurement Act for the proposed Water System Valuation. The Town Council may award the proposed contract in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the water system valuation and condition assessment contract, as presented.
Cost and Financing: $141,000
Project Account: N/A
GL Account: 500-501-0000-50111-43101
Prior Funding Approval: N/A
Decision Needed by This date: April 7, 2025
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the water system valuation and condition assessment contract to Raftelis Financial Consultants, Inc., in an amount not to exceed $141,000.”
Or
Other action deemed necessary by Council.