Subject:
Title
Request to increase funds for IFB 14-22 UPC 103851 - Traffic Signals Rebuilds
Body
EXPLANATION AND SUMMARY:
On November 17, 2014, Council awarded a contract to Ardent Construction for traffic signal replacement projects at the intersections of Maple Ave/Center Street and Maple Ave/ Lawyers Road. These projects are 100% funded through federal grants. During the construction process two change orders were processed and approved by Town staff and VDOT. The proposed $15,932.09 above approved expenditures will be used to pay for additional testing, controllers, ATC cabinets, and ADA ramps.
Grant funding approved for project: $655,000
Amount Approved by Town Council $580,000.00 (bid amount + 5% contingency)
Total Completed To Date: - $595,932.09
$15,932.09
The following is a summary of additional project expenses:
1. Change Order #1 for $17,290.12 (concrete testing, two ATC Nema controllers
and two ATC Cabinets)
2. Change Order #2 for $22,400 (8 ADA ramps)
3. Minor project quantity overruns (approx. $740)
Departmental Recommendation: Recommend approval
Finance Recommendation: Finance recommends approval
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: Town Council may approve modification of the contract with Ardent Construction and approve expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend Town Council approve the modification of the contract with Ardent Construction and approve expenditure of funds.
Cost and Financing: $15,932.09
Account Number: 300-000-0000-39425-48803; Project #4151388435
Decision Needed by This Date: N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an increase for IFB 14-22-Traffic Signals Rebuilds in the amount of $15,932.09.”
Or
Other action deemed necessary by Council.