Subject:
Title
Approval of payment to Tyler Technologies for the standard software maintenance agreement (SSMA) for the Vienna Finance Department
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE: Yearly
EXPLANATION AND SUMMARY:
The Finance Department is requesting approval to renew the Town’s contract with Tyler Technologies for its Enterprise Resource Planning (ERP) system. This software supports critical financial operations including cashiering, utility billing, payment processing, accounts payable, payroll, general accounting, and financial reporting. The contract renewal ensures continuity of service, ongoing system support, regular software updates, and compliance with financial reporting requirements. No significant changes to the scope of services are proposed at this time.
The Finance Department requests approval to renew the maintenance agreement, including training, for a total not to exceed $226,861.18 for fiscal year 2027.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed renewal of the Tyler Technologies software maintenance contract in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve a software maintenance contract approval to Tyler Technologies, as presented.
Cost and Financing: $226,861.18
Account Number: 100-102-1024-11241-43302 & 500-501-0000-50113-43302
Prior Funding Approval: Annual General Budget (Year), Amendments, CIP Budget (Year), or ARPA.
Decision Needed by This date: July 6, 2026
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve a software maintenance contract approval in the amount not to exceed $226,861.18 to Tyler Technologies for the fiscal year beginning July 1, 2027."
Or
Other action deemed necessary by Counci