Subject:
Title
FY 2026 funding and renewal of Town contracts
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
On May 20, 2024, The Vienna Town Council approved award of IFB 24-20 Asphalt Repair as Needed Town contract and funding in the amount of $75,000 and award of IFB 24-24 Construction and Demolition Debris Disposal Town contract and funding in the amount of $200,000.
On June 3, 2024, Council approved Town contract renewals and funding in the amount of $4,600,000. Town Council approved award of IFB 24-22 Crushed Atone Gravel, Sand and Other Aggregates Town contract and funding in the amount of $159,300.
On July 8, 2024, Council approved award of IFB 24-12 On Call Roadway Maintenance Town contract and funding in the amount of $1,500,000, RFP 24-16 On Call Environmental Professional Services Town contract in the amount of $200,000, and IFB 24-28 Pavement Marking as Needed Town contract in the amount of $200,000.
On Aug. 26, 2024, Council approved award of IFB 24-30 Asphalt Milling, Overlay & Traffic Marking Town contract and funding in the amount of $2,000,000.
EXPLANATION AND SUMMARY:
For recurring purchases, the Town establishes contracts, which include the option of annual renewals. Each contractor on the attached list provides the required and/or essential services for Town operations managed by the Department of Public Works (DPW). Each contract is multi-year and subject to annual renewals.
DPW requests authorization for sixteen (16) annual contract renewals and to expend FY 2026 funds not to exceed $9,025,000 listed in the attached table.
Next Steps: Approve continuation of services utilizing contracts issued by the Town of Vienna starting July 1, 2025.
Expected Completion Time Frame: FY26
Strategic Plan Initiative: Vienna is a fiscally responsible, efficiently mobile, and an environmentally sustainable community.
Departmental Recommendation: Recommend approval to utilize existing municipal
contracts, accept renewals, and approv...
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