Subject:
Title
Vienna 2024 Independence Day Celebration and Fireworks Display - Date Selection
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
March 11, 2023 - Fiscal Year 2023-24 Proposed Budget Conference Session #1
May 15, 2023 - Intent to Adopt FY2023-23 Budget
EXPLANATION AND SUMMARY:
The Parks and Recreation Department seeks guidance from Town Council to select a date for the 2024 Independence Day celebration and fireworks display. The Town has a budget of $30,000 for a fireworks display. Vienna Little League has verbally approved use of Yeonas Park for the event regardless of the date, as long as sufficient notice is given.
Decision 1
What date does Council want to celebrate Independence Day and have a fireworks display?
a) Tuesday, July 2, 2024 - the Town can contract with Garden State Fireworks using their renewable contract for the fireworks display at a cost of $30,000 (budgeted amount). Garden State Fireworks shot the 2023 fireworks display for the Town. Town staff and the Fairfax County Fire Marshal were pleased with their professionalism and quality of display.
b) Thursday, July 4, 2024 - the Town will have to go out to bid a contractor to shoot the show. Please note that if the Town does not receive a proposal for July 4, the Town cannot revert to the Garden State Fireworks' proposal that was submitted for the 2023 fireworks display with the renewable contract. The Town would have to go out to bid again for a date of July 2 through July 6 in order to provide optional dates to hold the fireworks display.
Decision 2
If Council decides to schedule fireworks on July 4, does Council want to increase the budget for the July 4, 2024 fireworks display? Staff recommends increasing the budget not to exceed $40,000 to attract and secure a fireworks company to provide a fireworks display on July 4, given that the Town did not receive any proposals this past year to shoot fireworks on July 4 with a $30,000 budget.
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