Subject:
Title
Approve Funding for Patrick Henry Library Parking Garage Design
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EXPLANATION AND SUMMARY:
On June 15, 2020, the Vienna Town Council approved a design and construction development agreement with Fairfax County to construct shared public parking in conjunction with a complete renovation of the Patrick Henry Library, located at 101 Maple Ave., East. The County will build 125 library parking spaces, and the Town will fund 84 public parking spaces for a total of 209 spaces.
The Town borrowed $3 million in 2020 for the public use parking spaces at the library and has an agreement with the Northern Virginia Transportation Authority to provide an additional $2.3 million, totaling $5.3 million to fund design and construction costs. The development agreement caps the Town's participation at 30% of design costs, not to exceed $850,000 and 19% of construction costs, not to exceed $4,200,000, or a total of $5.05 million.
The County development team, with Town representation by Andrew Jinks, Transportation Engineer, selected the firm RRMM to develop the project design. Andrew has been instrumental developing a van pool transportation solution to tie the NVTA grant to the project. Per the development agreement and the contract with RRMM attached, the County has requested $663,000 from the Town of Vienna, or 30% of the $2,210,000 design contract, for the design phase. This is less than the maximum amount in the development agreement.
The development agreement has two, future milestones at which the Town can terminate the agreement and receive a partial refund of the design payment:
* At the end of the concept design phase approximately 6 months after the design contract is signed, the Town can terminate the agreement and receive an 85% refund of the design payment; or
* Within 5 days of the design development phase completion (approximately summer 2023), the Town can terminate the agreement and receive a 50% refund of the design payment.
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