Subject:
Title
8:00 p.m. - 8:15 p.m. Ratify approval to award a town-wide copier services purchase order to Ubeo Midco, LLC for Fiscal Year 2026
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE: N/A
EXPLANATION AND SUMMARY:
The Department of Finance and Information Technology requests that the Council ratify approval to award a purchase order for copier services to Ubeo Midco, LLC as the total exceeds $90,000.
Town-wide copier services include but are not limited to the following:
• Black & white copies printed per year;
• Color copies printed per year;
• Overcharges;
• Parts and labor; and
• Maintenance.
Due to changes with the Sourcewell contract, Ubeo Midco, LLC is the only vendor providing copier services town-wide. In adherence with the Town’s adopted Purchasing Administrative Procedures, Council approval is necessary as the total contract exceeds $90,000.
Due to timing, receipt and timely payment of invoices, and the Council calendar, ratification is necessary.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town may ride the Sourcewell contract for the proposed purchase of copier services or solicit bids in the discretion of the Town Council.
Town Manager's Recommendation: I recommend the Town Council approve the award of a town-wide copier services purchase order to Ubeo Midco, LLC, as presented.
Cost and Financing: $90,000
Account Number: Various Accounts
Prior Funding Approval: Annual General Budget (Year), Amendments, CIP Budget (Year), or ARPA. General Fund
Decision Needed by this date: Sept. 29, 2025
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the award of a town-wide copier services purchase order to Ubeo Midco, LLC for Fiscal Year 2026 in an amount not to exceed $90,000."
Or
Other action deemed necessary by Council.