Subject:
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Request approval of a Memorandum of Understanding (MOU) between the Town of Vienna and Vienna Business Association for 2025 Oktoberfest.
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DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE: None
Each year, a Memorandum of Understanding (MOU) is required between the Town of Vienna and the Vienna Business Association (VBA) for the annual Oktoberfest. The Town and the VBA are continuing this very popular Oktoberfest event on Church Street. This year's event is scheduled for Saturday, Oct. 4.
Three additional items have been added to this year's MOU (highlighted in yellow on attachment #2):
13. Local Taxes: The VBA is responsible for ensuring that all food and beverage vendors understand the new process and deadlines for paying the Flat Town Meals Event Tax. In addition, the VBA will provide the Town with a list of all food and beverage vendors, including business name, contact, address, phone number, and email. Businesses with outstanding meal taxes owed to the town will not be permitted to participate in the festival. The Town is responsible for collecting the meals tax and will make every effort to collect outstanding taxes.
22. Impacted Businesses: VBA will offer either a complimentary vendor space or charge a nominal administrative fee (no more than $50 per event) to businesses directly impacted by the closures ("impacted businesses", which are hereby defined as businesses located inside event related street closures). The impacted businesses must opt-in on or before a deadline determined and communicated by the VBA each year to receive the discounted vendor space and must comply with the Vendor Policies and Guidelines. Event organizers will make every effort to position vendor spaces in front of or near the participating businesses, maintain accessible walking paths around parking lot aprons to the impacted businesses. Participating businesses must also commit to actively utilizing their vendor space to ensure it is not left e...
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