Subject:
Title
Renewal of Maintenance Agreement with Tyler Technologies
Body
Date(s) of Prior Council Consideration of this Issue:
EXPLANATION AND SUMMARY:
The Finance Department is requesting approval to renew the Town’s contract with Tyler Technologies for its Enterprise Resource Planning (ERP) system. This software supports critical financial operations including cashiering, utility billing, payment processing, accounts payable, payroll, general accounting, and financial reporting. The contract renewal ensures continuity of service, ongoing system support, regular software updates, and compliance with financial reporting requirements. No significant changes to the scope of services are proposed at this time.
The Finance Department requests approval to renew the maintenance agreement, including training, for a total not to exceed $216,058.05 for fiscal year 2026.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed renewal of the Tyler Technologies contract and expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council renew the contract for maintenance, support and training services with Tyler Technologies, as presented.
Cost and Financing: $216,058.05
Account Number: 100-102-1024-11241-43302 & 500-501-0000-50113-43302
Decision Needed by This date: July 7, 2025
Prior Funding Approval: Annual General Budget (Year), Amendments, CIP Budget (Year), or ARPA. N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to renew the contract for maintenance, support, and training services with Tyler Technologies for $216,058.05.”
Or
Other action deemed necessary by Council.