Subject:
Title
FY 2025 funding of additional contracts issued by other jurisdictions.
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
On June 5, 2023, Council approved utilization of contracts issued by other jurisdictions and spending in the amount of $215,000.
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) uses numerous contracts competitively bid and issued by other jurisdictions as prescribed by Virginia law, referred to as "rideable contracts." At the end of the term, should any contract not be renewed, another municipal contract will be utilized, or work will be put out for bid. Any necessary approvals will be brought to Council for authorization.
Authorization to expend FY2025 funds with the two (2) vendors listed in the attached table is requested for recurring items included in the 2024-25 budget approved by Town Council.
Next Steps: Approve continuation of services utilizing contracts issued by other jurisdictions starting July 9, 2024.
Expected Completion Time Frame: FY25
Strategic Plan Initiative: Vienna is a fiscally responsible, efficiently mobile, and an environmentally sustainable community.
Departmental Recommendation: Recommend approval to utilize existing municipal contracts, accept renewals, and approve funding.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town may utilize cooperative procurement and "ride" contracts under the Virginia Public Procurement Act or solicit bids in the discretion of the Town Council.
Town Manager's Recommendation: I recommend the Town Council continue to utilize additional municipal contracts, as presented.
Cost and Financing: $215,000
Account Number: See attached table for contract and account numbers
Decision Needed by This date: July 8, 2024
Prior Funding Approval: FY24 (06/5/2023) - $215,000
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to continue utilizing additional mu...
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