Subject:
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FY 2027 funding of contracts issued by other jurisdictions under the Virginia Public Procurement Act cooperative procurement provisions.
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DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
On June 2, 2025, Council approved the use of contracts issued by other jurisdictions in the amount of $2,210,000
EXPLANATION AND SUMMARY:
The Department of Public Works (DPW) uses numerous contracts competitively bid and issued by other jurisdictions as prescribed by Virginia State Law. At the end of the term, should any contract not be renewed, another municipal contract will be utilized, or work will be put out for bid. Any necessary approvals will be brought to Council for authorization.
Authorization to expend FY 2027 funds with the six (6) agencies and vendors listed in the attached table is requested and contingent on Council approval of the 2026-27 budget.
Next Steps: Approve continuation of services utilizing contracts issued by other jurisdictions starting July 1, 2026.
Expected Completion Time Frame: FY27
Strategic Plan Initiative: Vienna is a fiscally responsible, efficiently mobile, and an environmentally sustainable community.
Departmental Recommendation: Recommend approval to utilize existing municipal contracts, accept renewals, and approve funding.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation:
The Town may ride competitively bid contracts of other qualified jurisdictions and organizations under the cooperative procurement provisions of the Virginia Public Procurement Act, Virginia Code Sections 2.2-4300 et seq. The Town Council may approve the use of the ridable contracts for the expenditures listed or direct staff to solicit bids in the Town Council's discretion.
Town Manager's Recommendation: I recommend the Town Council continue utilizing municipal contracts, as presented.
Cost and Financing: $2,100,000
Account Number: See attached tabl...
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