Subject:
Title
Request for Approval of Instructor Contractors for Parks and Recreation Classes through June 30, 2015 in Excess of $20,000 per Terms and Conditions of RFP15-01.
Body
EXPLANATION AND SUMMARY:
Approval is required for classes and camps held through June 30, 2015 with payments exceeding $20,000 annually. We had to estimate the amounts for all contractors that could potentially go over $20,000 held through June 30, 2015. Each estimate will fluctuate with the increase or decrease of enrollment. Therefore, purchase orders are needed for the following Contractors:
Contractor Amount Paid to date Estimated thru 6/3/15 Total
All Kids Sports
And Games, LLC $9,317.58 $14,500 $23,817.58
Nathan Greiner $18,440 $3,760 $20,560
UK Elite Soccer $41,998.27 $16,000 $57,998.27
FirstServe Tennis $17,480.88 $12,500 $29,980.88
MVP Baseball $28,631.15 $15,000 $43,631.15
Departmental Recommendation: Recommend approval of RFP contracts for classes and programs through June 30, 2015 in the amount of $61,760. While there are currently not enough funds in 10712-43308, additional funds will be liquidated based on enrollment by June 30, 2015 and/or overall yearly revenue will exceed the total amount spent for FY15 by 30%.
Finance Recommendation: Approximately $54,000 available funds as of 4/28/15; remaining $7760 contingent upon liquidation of other vendor encumbrances.
Purchasing Recommendation: Recommend Approval
Town Attorney Recommendation: The Town Council may approve the proposed Instructor Contractor contracts and authorize the expenditure of funds for such instructors in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an amount not to exceed $14,500 for All Kids Sports and Games, $3,760 for Nathan Greiner, $16,000 for UK Elite, $12,500 for FirstServe Tennis and $15,000 MVP Baseball through June 30, 2015 as presented.
Cost and Financing: $61,760
Account Number: 10712-43308
Decision Needed by This date: May 11, 2015
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an amount not to exceed $14,500 for All Kids Sports and Games, $3,760 for Nathan Greiner, $16,000 for UK Elite, $12,500 for FirstServe Tennis and $15,000 MVP Baseball through June 30, 2015 for classes and camps from account number 10712-43308."
Or
Other action deemed necessary by Council.