Subject:
Title
Increase Virginia Paving Contract.
Body
EXPLANATION AND SUMMARY:
A water main replacement project in five multi-home pipe stem driveways on Saint Roman's Drive, was completed last year. The Town planned to slurry seal the streets at no cost to the residents to obscure the cracks and divots in the thin asphalt next to the trench. However, the residents requested that each pipe stem be repaved instead and have each paid the $20,712 additional cost. The $4,288 Town share from CIP account 380503-48803, totals $25,000 additional with our contractor Virginia Paving.
The residents have been waiting for the work and delaying the paving until fall would extend the inconvenience. The Town Manager approved a contract increase so the work could be scheduled immediately. These pipe stems were then added to the paving schedule to be completed before the end of June by Virginia Paving.
In addition, extensive repaving was required on Tapawingo Road SW from Nutley to east of Meadow Lane therefore DPW transferred funds from Internal Paving to allow an additional $40,000.00 to be added to the Virginia Paving contract.
Departmental Recommendation: Approval of $65,000 increase to Virginia Paving contract.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: The Town may modify and increase a contract by twenty-five percent (25%) or $50,000, whichever is greater. The Town Council may approve the proposed increase for asphalt paving projects in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve a $65,000 Virginia Paving contract increase as presented.
Cost and Financing: $25,000 increase, account 380503-48803
$40,000 increase, account 10412-47401
Account Number: $25,000 increase, account 380503-48803
$40,000 increase, account 10412-47401
Decision Needed by This date: N/A
PROPOSED/SUGGESTED MOTION
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