Subject:
Title
Request For Approval of Fall Contractors for Parks and Recreation Classes through December 31, 2015 In Excess of $20,000 per Terms and Conditions of RFP 15-01.
Body
EXPLANATION AND SUMMARY:
Approval is required for fall classes held through December 31, 2015 with payments exceeding $20,000 annually. We had to estimate the amounts for all contractors that could potentially go over $20,000 held through December 31, 2015. The estimate will fluctuate with the increase or decrease of enrollment. Therefore, a purchase order is needed for the following contractor:
Company YTD Amount Requested Amount Total
UK Elite Soccer $22,503.95 $3000 $25,503.95
Departmental Recommendation:
Recommend Approval of RFP 15-01 contracts for classes and programs through December 31, 2015 in the amount of $3000 for a total year to date $25,503.95.
Finance Recommendation: Requesting an additional $3000. Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed contract for Department of Parks and Recreation’s fall class contractor(s) in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an amount not to exceed an additional $3,000 for UK Elite Soccer as presented.
Cost and Financing: $3,000
Account Number: 100-107-1071-17150-43308
Decision Needed by This date: September 28, 2015
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an amount not to exceed an additional $3000 for UK Elite Soccer through December 31, 2015 for classes from account number referenced in the Town Manager’s Recommendation section.”
Or
Other action deemed necessary by Council.