Subject:
Title
Award On-Call Roadway Maintenance Contract to Sagres Construction.
Body
EXPLANATION AND SUMMARY:
On September 10, 2015 the Purchasing Agent opened bids for IFB 16-10, On-Call Roadway Maintenance, with six firms responding. Sagres Construction, of Lorton, VA, submitted the low bid of $3,535,278.00 and has been deemed the lowest responsive and responsible bidder.
The first year of the annual contract will end on June 30, 2016. The subsequent contract term(s) will then be from July 1 - June 30 of the remaining possible one year annual renewals, in order to align with the Town’s Fiscal Year. Individual project assignments over $20,000 will be brought back to Town Council for approval.
Departmental Recommendation: Recommend award.
Finance Recommendation: This IFB allows for an on-call engineering firm. All expenditures will be reviewed individually or project-wide as appropriate, for budget availability. Recommend approval.
Purchasing Recommendation: Recommend Approval
Town Attorney Recommendation: The Town has competitively bid the proposed On-Call Roadway Maintenance Contract and the Town Council may award the contract to the lowest responsive and responsible bidder in its discretion.
Town Manager's Recommendation: I recommend the Town Council award IFB 16-10 On-Call Roadway Maintenance Contract to Sagres Construction as presented.
Cost and Financing: Projects will come from various CIP and General Fund accounts as determined by the Director of Finance and the Director of Public Works.
Account Number: As above.
Decision Needed by This date: Not Applicable
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to award IFB 16-10 On-Call Roadway Maintenance Contract to Sagres Construction.”
Or
Other action deemed necessary by Council.