Subject:
Title
Request approval of vehicle purchases within the Vehicle Replacement Program.
Body
EXPLANATION AND SUMMARY:
The Department of Public Works requests approval of purchase of four vehicles, one dump truck and three pick-up trucks, as outlined in the Vehicle Replacement Program (VRP).
• Vehicle #61, a dump truck used by the Department of Parks and Recreation, will be replaced at a cost of $40,745.16 ($32,152.68 for the Ford F-450 4x4 truck body and $8,592.48 for the Wilbar Dump Body) riding VDOT Contracts #32519 (Colonial Ford and Truck Sales) and #32182 (Wilbar Truck Bodies). The moderate mileage does not reflect the very poor maintenance history on this vehicle. In particular the motor requires constant attention and the body is severely rusted. The Vehicle Maintenance Superintendent does not believe the truck will last even one more year without additional expensive repairs.
• Vehicle #64, a 4x4 Ford F-150 pick-up truck used by the Department of Parks and Recreation, will be replaced at a cost of $23,029.20 riding eVa Contract #E194-73326 (Colonial Ford and Truck Sales)
• Vehicle #84, a 4x4 Ford F-150 pick-up truck used by the Department of Public Works Vehicle Maintenance Division, will be replaced at a cost of $23,029.20 riding eVa Contract #E194-73326 (Colonial Ford and Truck Sales)
• Vehicle #76, a two-wheel drive Ford F-150 pick-up truck used by the Department of Public Works Sanitation Division, will be replaced at a cost of $20,719.20 riding eVa Contract #E194-73326 (Colonial Ford and Truck Sales)
The VRP had estimated the total replacement cost of these vehicles to be $108,059; however the actual cost will be $107,522.76.
Departmental Recommendation: The Directors of Public Works and Parks & Recreation recommend approval.
Finance Recommendation: Within VRP budget. Recommend approval.
Purchasing Recommendation: The contracts are current and rideable. Recommend Approval.
Town Attorney Recommendation: The Town may ride the identified contracts for the proposed vehicle purchases and the Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council authorize a $107,522.76 purchase for four trucks as presented.
Cost and Financing: $107,522.76 (Vehicle #61 $40,745.16, Vehicle #64 $23,029.20, Vehicle #84, $23,029.50, Vehicle #76 $20,719.20)
Account Number: 100-190-1091-19141-48308
Decision Needed by This date: N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to authorize a $107,522.76 purchase of four trucks, units #61, 64, 76 and 84 riding VDOT and eVA contracts within the Vehicle Replacement Program from accounts described above.”
Or
Other actions deemed necessary by Council.