Subject:
Title
Request Approval of Instructor/Contractors For Parks And Recreation Classes Through June 30, 2016 In Excess Of $20,000 Per Terms And Conditions of RFP 15-01.
Body
EXPLANATION AND SUMMARY:
Approval is required for classes and camps held through June 30, 2016 because payments will exceed $20,000. Each estimate below will fluctuate, depending on increase or decrease in enrollment. Therefore, purchase orders are needed for the following contractors:
Contractor Amount Winter PO Spring Est. Total
Paid to Date Encumbered Thru
6/30/16
First Serve Tennis $18,620.76 $2,500 $13,380 $34,500.76
Vienna Woods Studios $10,078.49 $4,600 $9,000 $23,678.49
UK Elite Soccer $45,370.36 0 $15,000 $60,370.36
MVP Sports $14,502.02 0 $15,000 $29,502.02
Departmental Recommendation: Recommend approval of RFP contracts for classes and camps through June 30, 2016 in an estimated amount of $59,480.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: Town Council may approve the proposed Parks and Recreation contract instructor contracts in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve Parks and Recreation instructor contracts in amounts not to exceed the amounts presented, as presented.
Cost and Financing: $59,480
Account Number: 100-107-1071-17150-43308
Decision Needed by This date: April 4, 2016
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve Parks and Recreation instructor contracts in amounts not to exceed $13,380 for First Serve Tennis, $9,000 for Vienna Woods Studios, $15,000 for UK Elite Soccer, and $15,000 for MVP Sports for classes and camps through June 30, 2016. Funds are to come from account number 17150-43308. "
Or
Other action deemed necessary by Council.