Subject:
Title
Award Asphalt Milling, Overlay, and Traffic Marking Contract to Arthur Construction
Body
EXPLANATION AND SUMMARY:
On June 15, 2016 the Town’s purchasing agent opened bids for IFB 17-03, Asphalt Milling, Overlay, and Traffic Marking, with eight firms responding. Arthur Construction, of Dulles, VA, submitted the low bid of $899,930 and has been deemed the lowest responsive and responsible bidder. This bid amount does not represent the expected amount of expenditures; rather the purpose of this bid is to establish unit prices. All expenditures will be from the approved FY17 budget. Individual project assignments over $20,000 will be brought back to Town Council for approval.
The first year of the annual contract will end on June 30, 2017. Subsequent contract term(s) will be from July 1-June 30 of remaining possible one-year annual renewals, in order to align with the Town’s fiscal year calendar.
Departmental Recommendation: Recommend award of contract to Arthur Construction.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has competitively bid the proposed construction contract, and Town Council may award the contract to Arthur Construction as the lowest responsive and responsible bidder in its discretion.
Town Manager's Recommendation: I recommend the Town Council award a contract for Asphalt Milling, Overlay and Traffic Making to Arthur Construction as presented.
Cost and Financing: Projects will come from various CIP and General Fund accounts as determined by the Director of Finance and Director of Public Works.
Account Number: As above.
Decision Needed by This date: N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to award IFB 17-03 for Asphalt Milling, Overlay, and Traffic Marking to Arthur Construction.”
Or
Other action deemed necessary by Council.