Subject:
Title
Request expenditure for temporary experienced accounting staff from Robert Half/Accountemps Company
Body
EXPLANATION AND SUMMARY:
The Deputy Finance Director is currently serving as Acting Finance Director/Treasurer. To get day-to-day work done, including completion of the annual audit in the fall, the department needs additional experienced accounting support for 40 hours a week through the end of October, when the audit field work will be completed.
We contacted three firms, VML/VACO, Sheila Minor and Associates, and Robert Half/Accountemps Company. Robert Half offered an MBA with extensive reconciling experience at an hourly rate lower than the other firms. VML/VACO could not provide a staff person within the commuting area, and telecommuting is not a viable option. Sheila Minor and Associates’ qualified staff were available at a much higher billing rate and would need to be paid for travel and lodging expenses as well.
Total expenses for temporary experienced accounting staff from Robert Half from July 1 to October 31, 2016 is approximately $52,000. Salary savings from the vacant Finance Director and Buyer positions, partially offset by temporary increases for two staff members in acting capacities, will cover approximately $46,000 of this expenditure. The Finance Department will cover the remaining amount through budget transfers.
Departmental Recommendation: Recommend approval of expenditure.
Finance Recommendation: Recommend approval of expenditure.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: Upon the written justification and request for waiver of competitive bidding for the proposed services, Town Council may approve the proposed short-term contract and expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the proposed short-term contract and expenditure with Robert Half/Accountemps Company.
Cost and Financing: $52,000
Account Number: 100-102-1024-11241-43308
Decision Needed by This Date: August 22, 2016
PROPOSED/SUGGESTED MOTION
Recommended Action
"Based upon written justification and request for waiver of competitive bidding, I move to approve the expenditure in an amount not to exceed $52,000 for experienced temporary accounting staff with Robert Half/Accountemps Company from the account listed above."
Or
Other action deemed necessary by Council.