Subject:
Title
Request to increase funds for IFB 14-15 UPC 103593 - Train Station Sidewalk project
Body
EXPLANATION AND SUMMARY:
On August 18, 2014, Council awarded a contract to Sagres Construction to install sidewalks along Dominion Road NE and Ayr Hill Avenue NE near the Vienna Train Station. The project is funded by a VDOT Transportation Enhancement Grant that is 80% federally reimbursed. The proposed $48,443.80 increase in expenditures was necessary to implement a change order requested by NOVA Parks to change the originally designed concrete sidewalk located next to the train station into a wooden walkway. A change order was submitted and approved by VDOT to implement this change. Additional funds are necessary and have been approved by VDOT for various quantity overruns of certain items, including additional concrete and pavement items, as well as necessary field adjustments to storm drainage.
Original Bid Amount $255,209
Change Order $32,171 (wooden sidewalk)
Quantity overruns $29,032.80 (concrete, pavement, and drainage items)
Total Completed $316,412.80
Amount Approved by Council - $267,969.00
Additional funds for approval: $48,443.80
Departmental Recommendation: Recommend approval
Finance Recommendation: Finance recommends approval
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: Town Council may approve modification of the contract with Sagres Construction and approve expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve modification of the contract with Sagres Construction and approve expenditure of the funds.
Cost and Financing: $48,443.80 with 20% local match
Account Number: 300-000-0000-00000-48803; Project 7150400741
Decision Needed by This Date: N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an increase for IFB 14-15 UPC 103593-Train Station Sidewalk pro...
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