Subject:
Title
Munis Project Funding Request to Address Corrections and Modifications
Body
EXPLANATION AND SUMMARY:
To ensure completion of the Munis system implementation and all its supporting modules - and to reap the benefits of having a fully integrated system - the following items need to be addressed:
* This project originally had an aggressive implementation schedule with all modules going live between June 2015 and October 2016. This schedule was originally created with the intent to no longer pay for support of legacy applications (along with support for the new Tyler Munis system) after October 2016. This aggressive schedule, which called for implementation of 13 modules, including General Ledger and Payroll systems in 2014-15 and then the remaining revenue and permit modules in 2016, spread Town Finance staff thin. In working on multiple module conversions simultaneously, certain conversions did not receive proper support and suffered dramatically.
* Fairfax County is providing a master address file to the Town that will assist in populating address and parcel data for Town properties. Fairfax County anticipates that this file will be available to the Town by the end of August 2016, later than the Town had originally planned. The delay in receiving this file has pushed back the go-live dates for the following modules:
o Permits
o Tax (Real Estate and Vehicle License Fees)
o Business License and Meals Tax
o Utility Billing
o Work Orders/Fixed Assets
o Incident Management (App)
* The following Tyler Munis modules are dependent upon extraction of data to be converted and then imported into Tyler Munis. Data for these applications are coming from legacy software applications that require assistance for conversions.
o Utility Billing
o Real Estate Tax and Vehicle License Fees
o Business License and Meals Tax
Since May 2016, staff has been in contact with both Sungard and Norman Alan, vendors of each of the legacy applications, to get assistance in...
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