Subject:
Title
Request award of IFB 17-07 Mill Street NE Reconstruction
Body
EXPLANATION AND SUMMARY:
Mill Street NE has one of the poorest roadway condition ratings of all streets in Vienna. This street reconstruction project removes the high crown roadway and poor sub-base and rebuilds the street. A major component of the project is establishing construction detours for this busy industrial area.
Bids were received from four (4) vendors for the subject IFB. Results of the bids are detailed in the bid tabulation, attached.
Ardent Company, LLC was the low bidder with a total bid amount of $416,400. Ardent has been determined to be a responsive and responsible bidder and has met specifications of the IFB. DPW requests approval of an expenditure of $458,040 (bid plus 10% contingency) to Ardent Company, LLC.
This is a VDOT Revenue Sharing project with a 50% local match. The available revenue sharing funds from VDOT for this project are $158,803, plus $158,803 local match totaling $317,606. An additional $140,434 has been identified in available unallocated Capital Improvement Program funds to fully fund this project.
Departmental Recommendation: Award IFB 17-07 to Ardent Company, LLC in the amount of $458,040.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has competitively bid the proposed street reconstruction project, and Town Council may authorize expenditure of funds and award the contract for the proposed work to the lowest responsive and responsible bidder in its discretion.
Town Manager's Recommendation: I recommend the Town Council award IFB 17-07 to Ardent Company, LLC for the Mills Street NE reconstruction project as presented.
Cost and Financing: $458,040
Account Number: 300-000-0000-39440-48803; Project # 4150600425
Decision Needed by This date: N/A
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to award IFB 17-07 in the amount of $458,0...
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