Subject:
Title
The Vienna Public Art Commission requests approval for deposit on a public art piece to honor Mayor M. Jane Seeman and all Vienna volunteers.
Body
EXPLANATION AND SUMMARY:
The Vienna Public Art Commission (VPAC) presented to Town Council at the November 14, 2016 Council work session a recommendation for its inaugural project: a “Taking Flight” bronze statue to be dedicated to Mayor M. Jane Seeman and honoring Town of Vienna volunteers.
VPAC requests approval to make a 10% deposit payment made payable to Seth & Missy Vandable, the artists, for $3,900 in order to lock on a price for the art piece. The Vienna Public Art Commission has existing funds of $16,000, $10,000 of which is currently on-hand and $6,000 of which has been pledged. A fundraising campaign will begin January 1, 2017 to raise the remaining $31,000 needed to cover the cost of the sculpture.
Total budget for the Inaugural Project: $47,000
• Sculpture Cost: $39,000
• Base Cost: $8,000 (estimated, work to be performed by the Town)
The proposed sculpture payment schedule and tentative target dates are as follows:
• 10% deposit payment upon order: $3,900 (December 2016)
• ½ due upon pouring of the wax at foundry: $17,550 (March 2017)
• ½ due when ready for delivery: $17,550 (June 2017)
Departmental Recommendation: Recommend conditional approval.
Finance Recommendation: Recommend approval to pay deposit. Recommend approval of the remainder pending contract and funding approval by Town Council.
Purchasing Recommendation: N/A
Town Attorney Recommendation: While the contract and waiver procedures have not been submitted for review and will require some modification, the Town could negotiate a deposit for the proposed public art and direct staff to negotiate a final contract for review and approval at the next regular Town Council meeting. Also, the proposed public art concept should be referred to the Board of Architectural Review for its consideration and recommendations.
Town Manager's Recommendation: I recommend that Town Council approve placement of the “Taking Flight” sculpture at a location determined by Town Council and approve the proposed expenditure of funds for the deposit of the sculpture as presented.
Cost and Financing: $3,900
Account Number: 100-000-0000-00000-24176
Decision Needed by This date: December 5, 2016
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to refer proposed placement of the sculpture “Taking Flight” on Town of Vienna property or other appropriate public property to the Board of Architectural Review for consideration and recommendations. Subject to terms that do not commit the Town of Vienna to expend any additional funds without specific Town Council approval, I also move to approve the proposed expenditure of funds for a deposit on the sculpture in an amount not to exceed $3,900 from the account listed above."
Or
Other action deemed necessary by Council.