Subject:
Title
Increase funds for the Vienna Community Center renovation and expansion project
Body
EXPLANATION AND SUMMARY:
On June 6, 2016, Council approved $1,266,000 in extra funds for the Vienna Community Center renovation and expansion project to address design and construction issues related mainly to water infiltration that had deteriorated critical walls. This increase was funded from existing bond contingencies and a reallocation of certain capital projects. The amounts from funding sources for this increase have changed slightly due to changing operational priorities and are reflected at the top of the attached schedule.
Since July 2016, the Town has changed project management, reached agreement upon a contract extension with several vendors, and negotiated an agreement over delay claims with the construction company. Recently a mold issue was identified in the Teen Center, and an extra charge was invoiced to relocate the gas line. At this time, staff requests an additional $448,874 to cover contract extensions and other identified costs, $125,000 to come from the General Fund through a budget transfer from savings due to the delayed Community Center opening and $323,874 from 2012 and 2014 Bond premiums. (An amount of $113,226 for the compensable delay claim was already appropriated on January 30, 2017.)
The current request also includes an additional $200,000 in contingency funds for any other unforeseen design or construction issues. Additionally, at the bottom of the schedule are several items staff recommends to delay or fund from other sources to bring the total down. The main item is the living walls, which are nice-to-have options, but not necessary at this time.
Departmental Recommendation: Recommend approval
Finance Recommendation: Recommend approval
Purchasing Recommendation: N/A
Town Attorney Recommendation: Town Council may approve the proposed appropriations in its discretion.
Town Manager's Recommendation: I recommend the Town Council increase the Vienna Community Center cost by a total amount not to exceed $448,874 as presented.
Cost and Financing: $323,874 from Bond Premiums plus $125,000 in budget transfers from the General Fund:
Account Number: 300-000-0000-39425-48803 - $323,874
Budget transfers:
DPW: 100-104-1041-14110-41001 - $30,000
Parks: 100-107-1071-17130 and 17150 (Community Center Operations and Programs - accounts to be determined) - $75,000
Risk Management: 100-102-1021-11255-42013 - $20,000
Decision Needed by This date: February 6, 2017
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to increase the Vienna Community Center cost by a total amount not to exceed $448,874; $323,874 from account 300-000-0000-39425-48803, plus $125,000 in budget transfers from accounts listed above. "
Or
Other action deemed necessary by Council.