Subject:
Title
Amendment to Purchase Order 20180222 for Printing and Mail Preparation for the Town’s Monthly Newsletter to Include Approximately 900 Additional Newsletters to be Mailed to Town Businesses.
Body
EXPLANATION AND SUMMARY:
At its September 25, 2017 meeting, Town Council approved designation of $5,800 in carry-forward funds to print and mail the Town’s monthly newsletter to businesses. The cost to print the approximately 900 additional newsletters and prepare them for mailing is $300/issue or $3,000 for the remainder of the 2018 fiscal year. Because the cost of printing the newsletters and preparing them for mailing is above $20,000, Council must also approve this change to the purchase order. The new total for purchase order 20180222 (based on IFB 17-01) with Day & Night Printing is $25,008. The remainder of designated funds will be used to supplement postage charges. Newsletters will be mailed to businesses beginning with the November issue.
Departmental Recommendation: The communications and marketing department recommends approval of the additional $3,000 in funding for purchase order 20180222 with Night & Day Printing.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: The Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the amendment to the purchase order with Day and Night printing as presented.
Cost and Financing: $3,000
Account Number: 100-102-1021-11260-47205
Decision Needed by This date: October 30, 2017
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the amendment to purchase order 20180222 with Day & Night printing, adding $3,000, for a total of $25,008, for the purpose of printing additional newsletters and preparing them for mailing to Town businesses."
Or
Other action deemed necessary by Council.