Subject:
Title
Request to award contract for Route 123 and Route 243 Traffic Signal Upgrades (Phase 1)
Body
EXPLANATION AND SUMMARY:
On August 21, 2017, Vienna was awarded $2,092,110 in VDOT SmartScale and Federal funding to upgrade and interconnect all traffic signals along Maple Avenue and Nutley Street SW. Under RFP 17-02, the Town has an on-call engineering services with Whitman, Requardt and Associates, LLP and they have provided a proposal to perform engineering services for the referenced project. The purpose of this task is to perform an assessment of the Town’s existing signal equipment along the Route 123 (Maple Avenue) and Route 243 (Nutley Street) corridors and make recommendations regarding a phased approach to implementing traffic signal equipment upgrades. This task will be the first step toward achieving the Town’s overall plan to interconnect and upgrade all traffic signal controllers and cabinets along Route 123 and Route 243 utilizing RFP 17-02 and VDOT Project UPC 111471. Total requested is $36,956 ($35,196.26 - quoted amount + 5% contingency). This project is 100% reimbursed from other sources. Costs will be spent out of the Capital Project fund and reimbursed to the fund.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval
Town Attorney Recommendation: The Town has a contract with Whitman, Requardt and Associates, LLP and the Town Council may authorize the proposed work and expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the award of a contract to WRA for Route 123 and Route 243 Traffic Signal Upgrades as presented.
Cost and Financing: $36,956.00 ($35,196.26 + 5% contingency)
Account Number: 300-000-0000-39440-48801, project number 418MAPL001
Decision Needed by This Date: 01/29/2018
PROPOSED/SUGGESTED MOTION
Recommended Action
“I move to approve award of contract to WRA for Route 123 and Route 243 Traffic Signal Upgrades (Phase 1) utilizing RFP 17-02 in the amount of $36,956.00 from the account and project listed above.”
Or
Other action deemed necessary by Council.