Subject:
Title
Request approval for additional FY18 spending with Virginia Public Works Equipment Company
Body
EXPLANATION AND SUMMARY:
The Department of Public Works requests additional FY18 spending with Virginia Public Works Equipment Company to cover $10,121 in emergency repairs and to purchase replacement parts for video equipment at a cost of $3,767.00. On February 15, DPW Sewer Operations made an emergency purchase to repair video equipment (PO 20180432 in the amount of $10,201). This equipment is essential for routine inspection of the Town’s sewer mains. During the first part of the fiscal year, two POs for this vendor were issued totaling $11,000. Council also approved $76,747.09 for VRP Unit# 67, riding NJPA contract 022014-EVS. Total fiscal year spending with Virginia Public Works Equipment Company is expected to be $101,362.09.
POs issued & funds requested for this vendor:
New Quote $3,767 Spare replacement parts - Riding Fairfax County Contract
440005534
20180432 $10,121 Sewer Ops - Emergency camera repair - Sole Source
20180026 $8,000 Vehicle Maintenance Blanket PO
20180088 $3,000 Sewer Operations - Video equipment purchase
20180218 $76,474.09 VRP Unit# 67 (TV Van) Council approved 08/21/2017
Total: $101,362.09
Departmental Recommendation: Approve additional spending.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Not applicable
Town Attorney Recommendation: Upon written justification, Town Council may approve the emergency and sole-source procurement of video equipment repairs and Town Council may authorize use of the Fairfax County contract for purchase of replacement parts in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the emergency and sole source procurement of video equipment repairs as presented.
Cost and Financing: $3,767
Account Number: 500-501-0000-50114-48101
Decision Needed by This date: 04/09/2018
PROPOSED/SUGGESTED MOTION
Recommended Action
“Based upon written justification provided by the Director of Public Works and use of the Fairfax County contract with Virginia Public Works Equipment Company, I move to approve $101,362.09 in total fiscal year 2018 spending with Virginia Public Works Equipment Company.”
Or
Other action deemed necessary by Council.