Subject:
Title
Creek Crossing Road NE Sidewalk Project Amended Fairfax County MOU.
Body
EXPLANATION AND SUMMARY:
The Fairfax County Transportation Priorities Plan includes pedestrian improvements on one side of Creek Crossing Road NE from Beulah Road to Fairway Drive within the Town of Vienna and on the northeast side of Creek Crossing Road from Millers Lane to Old Courthouse Road in Fairfax County to replace the existing asphalt path with a fully ADA compliant sidewalk. Conceptually along with a new concrete sidewalk, it might make sense to replace the existing ditches with curb & gutter to control the street drainage and provide a separation between the road shoulder and sidewalk. The County’s current $2 million project funding includes CA&I taxes collected by the County from Town businesses. More funds will be needed for construction.
On February 1, 2016, Council approved a Memorandum of Understanding for the Creek Crossing NE pedestrian improvements that provided Fairfax County funding of $400,000 for engineering services. On May 12, 2016, RFP 16-08 was advertised for engineering services. During the process of scoping and negotiations with top dated design firms and in coordination with Fairfax County staff, it was determined that the cost of the project would exceed the budgeted amount by $200,000. The current agreement requires the Town to provide funding for anything that exceeds $400,000. After initially informing the County that the Town wished to cancel this project due to lack of funding, the County has offered to amend the agreement to fully-fund the engineering phase of the project.
A large portion of the project is beyond our municipal boundary, however still within our water service area boundary. Survey and designing the full project at one time is the most efficient. Because the detailed design will be done by our consultant, staff believes the additional out-of-Town work will not be burdensome.
Staff recommends approval of the attached amendment to the memorandum of understanding with Fairfax County to fund up to $600,000 for survey and design of the project. The MOU amendment must also be approved by the Fairfax County Board of Supervisors.
Departmental Recommendation: Approval of the Fairfax County MOU amendment for Creek Crossing Road NE improvements.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: N/A
Town Attorney Recommendation: The Town Council may approve the proposed Amended MOU with Fairfax County in its discretion.
Town Manager's Recommendation I recommend the Town approve the Creek Crossing Road NE, amendment to Fairfax County Agreement as presented.
Cost and Financing: N/A.
Account Number: N/A
Decision Needed by This date: April 23, 2018
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the Creek Crossing Road NE, amendment to Fairfax County Agreement and authorize the Town Manager to execute all related documents."
Or
Other action deemed necessary by Council.