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File #: 18-1094    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 11/26/2018 In control: Town Council Meeting
On agenda: 1/7/2019 Final action:
Title: Request to award project management contract for new police facility to Downey and Scott, LLC.
Attachments: 1. RFP 19-03 Summary Report for Agenda, 2. RFP19-03FINAL, 3. Addendum1RFP19-03FINAL

Subject:

Title

Request to award project management contract for new police facility to Downey and Scott, LLC.

Body.    

EXPLANATION AND SUMMARY

 

In October 2018 the Town issued a Request for Proposals (RFP#19-03) for project management services for the new police facility project, part of which is funded through the 2018 Capital Improvement Program and part through the 2020 Capital Improvement Program.

 

Following presentations from the three top-rated responding project management firms, Downey and Scott, LLC was selected. 

 

The Police Department requests that this project management contract for design, construction, and post-construction phases be awarded to Downey and Scott, LLC in an amount not to exceed $318,950 ($303,763 - quoted amount + 5% contingency).     

 

Departmental Recommendation: Police Department recommends approval.

 

Finance Recommendation:  Recommend approval.

 

Purchasing Recommendation:  Recommend approval.

 

Town Attorney Recommendation:  The Town issued an RFP and following formal review and consideration of the top three rated proposals, the selection committee has recommended Downey and Scott, LLC. Town Council may award the proposed project management contract in its discretion.

 

Town Manager's Recommendation:  I recommend the Town Council award the project management contract for pre-construction, construction, and post-construction of the new police facility to Downey and Scott, LLC., as presented.

 

Cost and Financing: $318,950 ($303,763 - quoted amount + 5% contingency) 

Account Number: 300-000-000-39420-488802

                                                               Project#318POLI003

Decision Needed by This date: January 7, 2019 

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to award the project management contract for pre-construction, construction, and post-construction of the new police facility to Downey and Scott, LLC. in an amount not to exceed $318,950."

Or

Other action deemed necessary by Council.