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File #: 318-1105    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 11/27/2018 In control: Town Council Meeting
On agenda: 1/28/2019 Final action:
Title: The Vienna Police Department requests approval to ride NJPA contract #110515 to purchase an electronic citation (e-citation) module and equipment from Brazos, a division of Tyler Technology, for a cost not to exceed $57,020.
Attachments: 1. e summons code, 2. cost, 3. NJPA contract, 4. product info
Subject
Title
The Vienna Police Department requests approval to ride NJPA contract #110515 to purchase an electronic citation (e-citation) module and equipment from Brazos, a division of Tyler Technology, for a cost not to exceed $57,020.
Body
EXPLANATION AND SUMMARY:

Commonly known as e-Citation, electronic ticketing is a faster, safer, and more efficient way for officers to generate traffic citations. Electronically generating a citation also allows for information to be directly transmitted to Virginia courts and the Town of Vienna's record management system.

This will allow the police department to drastically reduce the number of paper multi-copy citations they use each year. E-Citation also will streamline data entry of citations, which will allow for a more efficient and accurate process.

This entire project is being funded through the e-summons fee attached to traffic violation fines that the Town receives from the court system. The police department will ride NJPA contract #110515 for equipment, programming, and maintenance of the project.

Departmental Recommendation: Police department recommends approval.

Finance Recommendation: Recommend approval.

Purchasing Recommendation: Recommend approval.

Town Attorney Recommendation: The Town may ride the NJPA contract for the proposed purchase of an electronic citation module or solicit bids in the discretion of Town Council.

Town Manager's Recommendation: I recommend the Town Council approve riding NJPA contract #110515 to purchase an electronic citation (e-citation) module and equipment from Brazos, a division of Tyler Technology, for a cost not to exceed $57,020 as presented.

Cost and Financing: $57,020
Account Number: 100-103-1031-13110-46019
Decision Needed by This date: January 28, 2019

PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to authorize the police department to ride NJPA contract # 110515 to purchase an electronic citation module and equipment from Brazos, us...

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