Subject:
Title
Request additional funds for Church Street project IFB 19-08
Body
EXPLANATION AND SUMMARY:
On April 8, 2019 Council awarded and approved construction of IDB 19-08, the Church Street NE sidewalk project, to Ashburn Contracting Corporation in the amount of $338,035 (bid + 10% contingency). Funding for this project is 50% VDOT Revenue Sharing and 50% Local NVTA funds. During the course of the project, it was determined that a complete mill and overlay for Church street was appropriate due to the condition of the roadway. The original contract scope only included mill and overlay for half of the roadway, and the additional mill and paving used up all of the available contingency. Also, during the course of the project, the contractor encountered a level buried pipe that exceeded the bid quantity of pipe removal, resulting in $1,484.39 in additional expenses.
The Department of Public Works requests an additional $1,484.39 to cover the cost to remove additional buried pipe that was not included in the original scope of work.
PO 20190533 $338,034.84
Request Additional $1,484.39
Project Total: $339,519.23
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: Town Council may approve the proposed contract modification appropriation in its discretion.
Town Manager's Recommendation: I recommend that Town Council approve additional funds to pay the final invoice to Ashburn Contracting Corporation for the Church Street NE sidewalk project IFB 19-08, as presented.
Cost and Financing: $1,484.39 (Project Total: $339,519.23 ($338,035 (bid + 10% contingency) + $1,484.39)
Account Number: 300-000-0000-39455-48803 Project# 4170300603-CONSTRUCT
Decision Needed by This date: 09/16/2019
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve $1,484.39 in additional funds to pay the final invoice to Ashburn Contra...
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