Subject:
Title
Request approval of vehicle purchases within the Vehicle Replacement Program for FY20
Body
EXPLANATION AND SUMMARY:
The Department of Public Works Vehicle Maintenance requests approval to purchase the following vehicles as outlined in the VRP:
• DPW Street Maintenance Vehicle Replacement #52 Street Sweeper - Atlantic Machinery has been awarded Sourcewell Contract #122017 - AMI for Street Sweeping Equipment. The actual cost for the Street Sweeper $239,792.79. VRP Estimate cost $262,500.00.
• DPW Water & Sewer Vehicle Replacement #36 Knuckle Boom - Peterson Industries, Inc., authorized dealer, Virginia Public Works, has been awarded Sourcewell Contract $041217-PII for Solid Waste and Recycling Collection and Transport Equipment. The actual cost for the vehicle is $222,115.10. The VRP estimated cost is $305,738.00.
• DPW General Maintenance Vehicle Replacement #32 and #59 - Colonial Truck Sales, Inc has been awarded eVa Contract E194-73326 for ½-ton pickup truck, F-150. The actual cost is $25,994.05 for each for a total of $51,988.10. The VRP estimated cost is $27,977.00 each for a total of $55,954.00.
• Police Department Vehicles #5 and #9 - Sheehy Ford has been awarded Virginia Sheriffs Association Contract #919-459-8195 for police utility vehicles. The actual cost for each is $38,265.20 and $37,889.20 for a total of $76,154.40. The VRP estimated cost is $30,253.00 each for a total of $60,506.00.
The VRP estimates the total replacement cost of these vehicles to be $684,698.00; however, the actual cost will be $590,010.39.
Departmental Recommendation: Recommend approval.
Finance Recommendation: I recommend approval.
Purchasing Recommendation: I recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed vehicle purchase in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the proposed expenditure of funds for replacing vehicles listed above within the Vehicle Replacement Program, as presented.
Cost and Financing: $590,010.39
Account Number: 100-109-1091-19141-48308
Decision Needed by This date: 10/21/2019
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the proposed expenditure of funds for replacing vehicles listed above within the VRP in the amount of $590,010.39 from the account listed above.”
Or
Other action deemed necessary by Council.