Subject:
Title
Request approval of vehicle purchases within the Vehicle Replacement Program for FY20
Body
EXPLANATION AND SUMMARY:
The Department of Public Works’ Vehicle Maintenance Division requests approval to purchase the following vehicles as outlined in the VRP:
• Parks & Recreation Department Vehicle Replacement #63 - Richmond Ford West has been awarded County of York, Virginia Contract# CO7200-17-1953C for F-450 cab & chassis. The cost for the cab & chassis is $40,858.80; the cost for the dump body is $15,873. These items will be purchased from Wilbar Truck for a total cost of $56,731.80. VRP estimated cost was $45,326.
• Parks & Recreation Department Vehicle Replacement #96 - Richmond Ford West has been awarded County of York, Virginia Contract# CO7200-18-1952D for Ford F-250 pickups. The actual cost for the pickup is $30,873. The VRP estimated cost was $45,326.
The VRP estimated total replacement cost for these vehicles was $90,652; however, the actual cost will be $87,604.80.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town may ride the County of York contract for the proposed purchase of vehicles or solicit bids in Council’s discretion.
Town Manager's Recommendation: I recommend the Town Council approve the expenditures for the replacement of the identified parks and recreation vehicles within the VRP, as presented.
Cost and Financing: $87,604.80
Account Number: 100-109-1091-19141-48308
Decision Needed by This date: 12/09/2019
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve expenditures totaling $87,604.80 for replacement of the identified parks and recreation vehicles within the VRP.”
Or
Other action deemed necessary by Council.