Share to Facebook Share to Twitter Bookmark and Share
File #: 19-1502    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 11/13/2019 In control: Town Council Meeting
On agenda: 12/9/2019 Final action:
Title: Request approval of vehicle purchases within the Vehicle Replacement Program for FY20
Attachments: 1. 63_F450_4X4, 2. 96_F250_4X4, 3. Regulatory Requirements for Agenda Items Rev 081519 (002), 4. IFB1952 SOLICITATION, 5. IFB1953 SOLICITATION

Subject:

Title

Request approval of vehicle purchases within the Vehicle Replacement Program for FY20

Body

EXPLANATION AND SUMMARY

 

The Department of Public Works’ Vehicle Maintenance Division requests approval to purchase the following vehicles as outlined in the VRP:

 

                     Parks & Recreation Department Vehicle Replacement #63 - Richmond Ford West has been awarded County of York, Virginia Contract# CO7200-17-1953C for F-450 cab & chassis. The cost for the cab & chassis is $40,858.80; the cost for the dump body is $15,873. These items will be purchased from Wilbar Truck for a total cost of $56,731.80. VRP estimated cost was $45,326.

 

                     Parks & Recreation Department Vehicle Replacement #96 - Richmond Ford West has been awarded County of York, Virginia Contract# CO7200-18-1952D for Ford F-250 pickups.  The actual cost for the pickup is $30,873. The VRP estimated cost was $45,326.

 

The VRP estimated total replacement cost for these vehicles was $90,652; however, the actual cost will be $87,604.80.

 

Departmental Recommendation:  Recommend approval.

 

Finance Recommendation: Recommend approval.

 

Purchasing Recommendation:  Recommend approval.

 

Town Attorney Recommendation:  The Town may ride the County of York contract for the proposed purchase of vehicles or solicit bids in Council’s discretion.

 

Town Manager's Recommendation:  I recommend the Town Council approve the expenditures for the replacement of the identified parks and recreation vehicles within the VRP, as presented.

 

Cost and Financing: $87,604.80

Account Number:  100-109-1091-19141-48308

Decision Needed by This date:  12/09/2019

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to approve expenditures totaling $87,604.80 for replacement of the identified parks and recreation vehicles within the VRP.”

Or

Other action deemed necessary by Council.