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File #: 20-1583    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 2/3/2020 In control: Town Council Meeting
On agenda: 3/9/2020 Final action:
Title: Request additional FY spending with National Asphalt/Superior Paving
Attachments: 1. 19-1270 Inititial Approval, 2. Regulatory Requirements for Agenda Items Rev 081519 (002), 3. Original Contract Award - IFB 19-02
Request additional FY spending with National Asphalt/Superior Paving

The Department of Public Works requests additional FY20 spending with National Asphalt (primary award) and Superior Paving (secondary award) utilizing IFB 19-02 for hot mix and tack. To date, DPW has issued POs as follows:

National Asphalt:
PO 20200108 $183,000 ($163,000-General Funds/$20,000-Water Funds)

Superior Paving:
PO 20200109 $40,000 ($30,000-General Funds/$10,000-Water Funds)

DPW requests an additional $150,000 to be used from the general, water, and CIP funds, as budgeted. The additional hot mix is required to continue asphalt roadway maintenance and street repairs due to water main breaks. Council previously approved $235,492 for general and water funds.

Strategic Plan Initiative: Vienna is an efficiently mobile community and an environmentally sustainable community

Departmental Recommendation: Recommend approval

Finance Recommendation: Recommend approval

Purchasing Recommendation: Recommend approval

Town Attorney Recommendation: The Town has contracts with National Asphalt (primary vendor) and Superior Paving (secondary vendor) for asphalt purchases, and Town Council may approve the proposed expenditure of funds in its discretion.

Town Manager's Recommendation: I recommend the Town Council approve additional Fiscal Year 2020 spending with National Asphalt and Superior Paving for roadway maintenance and street repairs, as presented.

Cost and Financing: $150,000 ($100,000 - General/Water Funds - $50,000 - CIP Funds)
Account Numbers: 100-104-1041-14120-47408; 500-501-0000-50111-47048 and CIP Funds (TBD)
Decision Needed by This date: 02/24/2020

Recommended Action
"I move to approve additional FY20 spending in the amount of $150,000 with National Asphalt (primary vendor) and Superior Paving (secondary vendor) for roadway maintenance and street repairs."
Other action deemed necessary...

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