Subject:
Title
Request additional FY20 spending with James G Walters Contractor
Body
EXPLANATION AND SUMMARY:
The Department of Public Works requests additional FY20 spending with James G Walters Contractor. To date, purchase orders totaling $20,885.08 have been issued this fiscal year to this vendor.
The department requests additional funding for an essential, real-time, digital fuel storage level monitor and leak detection notification system that is compatible with the Town's fuel-dispensing software. Currently the Town's fuel storage tanks are 22 years old, and the secondary containment system is checked manually on a monthly basis, which is not always accurate. The proposed new system monitors fuel levels and detects theft and leakage in real time thus reducing the Town's liability and limiting possible losses in the event of undetected leaks.
DPW requests an additional $25,705 for this Veeder Root TLS-450 Plus system, which measures the quantity of fuel in tanks, from James G Walters Contractor. DPW will ride Fairfax County Contract 4400008952.
PO 20200212 $16,855.08
PO 20200033 $4,000.00
Requesting Additional $25,705.00
YTD Total $46,560.08
Strategic Plan Initiative: Vienna is an environmentally sustainable community.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town may ride the Fairfax County contract for purchase of the proposed digital fuel storage level monitor and leak detection notification system or solicit bids in the discretion of Town Council.
Town Manager's Recommendation: I recommend the Town Council approve additional FY20 spending in the amount of $25,705 with James G Walters Contractor, as presented.
Cost and Financing: $25,705.00
Account Number: 300-000-0000-39425 / Project# 420FUEL026
Decision Needed by This date: 06/15/2020
PROPOSED/SUGGESTED MOTION
Recommended Action
"I...
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