Subject:
Title
FY 2021 funding and renewals of Town contracts
Body
EXPLANATION AND SUMMARY:
For recurring purchases, the Town establishes contracts, which include the option of annual renewals. Each contractor on the attached list provides required and/or essential services for Town operations managed by the Department of Public Works. Each contract is multi-year and subject to annual renewals.
DPW recommends authorization for annual contract extensions with and to expend FY 2021 funds with the eight existing vendors listed in the attached table, contingent upon Council approval of the 2020-21 budget.
Strategic Plan Initiative: Vienna is an efficiently mobile community and an environmentally sustainable community
Departmental Recommendation: Recommend funding approval and annual contract extensions.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town currently has contracts with the listed vendors that are subject to renewal. The Town may renew and extend the referenced contracts or solicit bids in the discretion of Town Council.
Town Manager's Recommendation: I recommend the Town Council approve one-year contract renewals and FY 2021 expenditures of $1,335,060 with contractors identified by the Department of Public Works, contingent upon Council approval of the 2020-21 budget, as presented.
Cost and Financing: $1,335,060
Account Number: See attached table for contract and account numbers
Decision Needed by This date: 06/15/20
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve one-year contract renewals and FY 2021 expenditures of $1,335,060 with contractors identified by the Department of Public Works, contingent upon Council approval of the 2020-21 budget."